Formal Job Description can be found here: FT Operations Manager

The duties of the Operations Manager include but are not limited to the following:

Operations

• Manage and work alongside the Full Time Operations Coordinator to complete all tasks and responsibilities
• Attend all rehearsals, concerts, and summer camps/tours
• Facilitate setup, teardown, and loading of chairs, stands, and equipment
• Provide support for conductors, coaches, ensemble managers, and volunteers
• Maintain organization of student records and paperwork, rehearsal materials, and sheet music
• Prepare and distribute sheet music for each member - scanning, copying, making booklets, filing, etc.
• Represent FSYO at in-person outreach events, one-on-one meetings, and other opportunities as needed
• Provide a high level of customer service including building strong relationships within and outside the FSYO community
• Respond to inquiries and requests in a timely manner
• Enforce FSYO’s Attendance Policy, and host meetings as needed with members, parents, and conductors

Music Library

• Maintain organization of physical and digital music libraries
• Perform annual clean up of music library

Administrative

• Provide routine and professional correspondence and assistance via email and phone
• Set, distribute, and maintain performance, rehearsal, and audition schedules for musicians and staff; coordinate set-up schedules for internal staff
• Perform administrative tasks related to membership and payment processing
• Prepare routine correspondence for mailings including thank you letters, announcements to members and their families, newsletters, and audition materials
• Produce and distribute communications and appropriate information for auditions and selection of FSYO members. This task includes, but is not limited to audition schedules, music materials, and acceptance/refusal communications.
• Independently schedule and secure the rentals needed for concert days (venues, trucks, equipment pick up/unload, etc.)

Qualifications 

Required:

• 2+ years of prior experience within the arts field as an administrative
• Frequently stand, walk, stoop, kneel, and move equipment (Will be required to lift/move up to 50 pounds)
• Organize own work, coordinate projects, set priorities, meet deadlines, and follow-up on assignments with little direction
• Emanate genuine care for the work and the organization’s community while being an honest steward of the organization
• Work and effectively communicate with others (including coworkers)
• Exercise sound judgment within established guidelines
• Solve problems and deal with a variety of variables
• Professional appearance and presentation
• Work with confidential data
• Work flexible hours/schedule that includes weekends, early morning, or evening hours
• Proficiency in Microsoft Office (Word, PowerPoint, Excel) and Google Suite

Preferred:

• 4+ years of work experience within the arts field as an administrative with some experience in a managerial position
• Understanding of public schools’ structure and music education practices, knowledge of child development and appropriate childcare practices, as well as Florida’s state standards and requirements.
• Knowledge of and connections within the Central Florida music scene

About Florida Symphony Youth Orchestras (FSYO)

Mission: Florida Symphony Youth Orchestras (FSYO) empowers young musicians to achieve excellence and inspire their communities through a shared love of music. Values 1) FSYO fosters a sense of Community by giving students from all walks of life a place to practice and perform and giving the Greater Central Florida area a reason to grow culturally. 2) FSYO strives to imbue values of Professionalism in our students by modeling responsibility and accountability in our staff. 3) Commitment to our students, our stakeholders, and our craft is essential to building a lifelong love of music. 4) FSYO has endured its 60-year history through tireless Dedication to the preservation and furthering of arts education. 5) Our highly qualified instructors will bring out the best in our students through patient, Responsive instruction. 6) We will Inspire Florida’s next generation of incredible musical talent. Impact The primary goal of FSYO is music education. FSYO provides the highest quality educational experience for our students by exposing them to qualified music educators who share their expertise. The repertoire provided to our students brings challenges that will teach the stude...nts new skills. FSYO also strives to nurture responsible and caring community members. It has been proven time and again that students, who are exposed to the arts, flourish in all areas of education, and FSYO is pleased to be a small part in the development of central Florida's young people.

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Connections working at Florida Symphony Youth Orchestras (FSYO)