This is a full-time, exempt, salaried position. Benefits include medical, dental, and life insurance, flexible spending plans, retirement plan (employer contributions and matching after one year of employment), and tuition remission (after one year of employment) for up to two eligible dependents enrolled in our Preschool -12th Grade program. The annual salary range is $64K - $70K depending on experience. Salaries are paid on a 12-month schedule.
Preferred Education:
4 Year Degree
Waldorf Education is the fastest growing independent school movement in the world. This dynamic, 100-year-old approach to child development and education—based on the teachings of Rudolf Steiner—is continually evolving to meet the needs of current students. Waldorf education inspires life-long learning in students and enables them to fully develop their unique capacities.
The San Francisco Waldorf School (SFWS) was founded in 1979 and serves over 400 students across a parent-child program, Preschool, kindergarten, and first through twelfth grades. Our grade school campus (preschool through eighth grade) is located in Pacific Heights and the high school campus is located in the West Portal neighborhood. Both campuses are easily accessible via public transportation.
The San Francisco Waldorf School hires dedicated and highly capable faculty and staff that develop a deep connection to Waldorf education and our unique school in San Francisco. SFWS employees are a committed group of free, responsible adults who bring our best individual selves to our work. We invest in our learning and growth to best serve the needs of our students, our teachers, and community.
Summary:
The High School Administrative Coordinator position is a hands-on, organizationally demanding role empowered with the responsibility of overseeing the daily operation of the high school. This position requires input, gathering and creativity, and requires responsibility for a multitude of tasks and projects. The High School Administrative Coordinator works in partnership with the Registrar, the High School Chair, and the Executive Director and the grade school Admin Coordinator.. The position reports to the High School Chair and is a student/ faculty/ parent/guardian-facing position where warmth, patience and a background in education are essential.
The expected start date of this position is June, 2025
RESPONSIBILITIES INCLUDE:
Events Coordination
Responsible for coordinating faculty, staff, and volunteers to host and support all aspects of 12-15 events per school year. Events include but are not limited to:
Orientation Days and Welcome lunch
Back-to-School Night
Parent Evenings (throughout the year)
9th--12thGrade Parent/Student/teacher conferences
Winter Concert
Holiday Luncheon
Grandparents and Special Friends Day
Founders Night
Walkathon
Graduation (in conjunction with Graduation committee)
Dances and Prom (in conjunction with class sponsors and volunteers)
Communication
Coordination and dissemination of regular communication to parents, faculty, and students
Produce Weekly Bulletin
Welcome guests and parents and act as Front Office in-person resource for questions
Produce and distribute the summer mailings, which prepare students and parents for the coming school year. This will include block rotations and the weekly schedule (produced by the registrar) and various other forms
Produce and distribute the Parent/Guardian & Student Handbook
Update areas of online parent/faculty portal (MySFWS)
Global Exchange Program
Global Exchange coordinator in conjunction with faculty
Become SEVIS certified and hold the Visa process for the program
Send out acceptance packets
Calendar
Schedule all high school events and meetings on the high school’s master calendar and coordinate dates with the grade school, admissions, and events calendars
With the Grade School Administrative Coordinator, distribute calendar information to faculty and parents
Facility Management
Work in association with the Facilities Coordinator to manage a variety of tasks including:
Regular and special janitorial needs, prioritize tasks
Grounds and landscaping
Faculty and staff requests for repairs
Installations
Cabinetry
Electronic and other Equipment
Support the Registrar in room use scheduling and room assignments for meetings/classes, and coordinate with the master calendar
Manage high school facility rentals as needed.
Safety Preparedness
Work with the Executive Director, Safety Preparedness Committee, and student team to assess school’s disaster preparedness, order needed supplies, and implement regular drills (fire, earthquake, lockdown)
Assess annually the need for intruder drills, determine the need to practice, and implement drills as deemed necessary
With ExecutiveDirector, create annual recommendations for Board Risk Committee review
Maintain accident and incident report files
Arrange annual CPR training
Security
Oversee security systems in association with Facilities and IT Coordinators
Monitor and document security effectiveness and breaches with Facilities Coordinator
Evaluate and recommend security needs on an ongoing basis
Manage door guard and alarm system access and keys for faculty and staff
IT Support
Work with IT provider to coordinate technical support for faculty and staff
Basic troubleshooting with landlines, copier, laptops
Miscellaneous Administrative Work
Parking and Student Driving and Parking lot management
Lockers, student IDs, student email accounts
Senior Checklist: tracking senior responsibilities as they graduate, coordinating with the Registrar.
New Student Checklist –make surefreshmen and transfers are issued student IDs, handbooks, lockers, mailboxes, schedules in conjunction with the Registrar
Issue Work Permits
Order and process all textbooks
Manage cell phone policy
Budget Oversight
Manage administrative high school budget including office supplies, printing and reproduction, furnishings and equipment, postage, etc.
Management
Supervise and support administrative assistant
Benefits and Compensation
This is a full-time, exempt, salaried position. Benefits include medical, dental, and life insurance, flexible spending plans, retirement plan (employer contributions and matching after one year of employment), and tuition remission (after one year of employment) for up to two eligible dependents enrolled in our Preschool -12th Grade program. The annual salary range is $64K - $70K depending on experience. Salaries are paid on a 12-month schedule.
FLSA Classification:Staff; Exempt
Reports to:High School Chair
Date Revised:January 2025
San Francisco Waldorf School is an equal opportunity employer that does not discriminate based on race, ethnicity, age, gender, or any protected class. We recognize that the range of ethnicities, nationalities, languages, socio-economic backgrounds, sexual orientation, learning differences, and life experiences within our community enhance the school’s learning environment, and we are committed to fostering equity and inclusion.
To Apply
Please send resume and cover letter to: jobs@sfwaldorf.org
Skills Required
Clear communication
Effective organization
Solid grasp of technology
Attention to detail
Interest and experience working with the public and with adolescents
Ability to work in a busy environment and work effectively with multiple tasks
Comfort with databases
Desktop publishing, web design and implementation are preferred.
Physical Requirements and Work Environment
Work intermittently in outside weather conditions, including heat and cold
San Francisco Waldorf School (SFWS) is an independent, co-educational, non-sectarian school providing education from Kindergarten through Grade 12. The school is fully accredited by the Western Association of Colleges and Schools (WASC) and by the Association of Waldorf Schools of North America (AWSNA). SFWS was established in 1979 with the purpose of bringing the 100-year old international Waldorf school movement to San Francisco. SFWS now has over 400 students in grades K though 12 on two campuses including its new “green” high school campus (LEED Gold certification pending). In addition, the school supports a nursery program and early childhood classes for parents and children.