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Posted: 08-Sep-23
Location: West Hollywood, California
Type: Full Time
Salary: 75,000-150,000
Salary Details:
Preferred Education:
SUMMARY: Working under the supervision of the Director of Admissions, the Assistant Director of Admissions partners on enrollment strategy and events and is responsible for most administrative aspects of the admissions process.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:
- Providing thought partnership and assistance in the development, maintenance, and execution of the department’s recruitment, marketing, and communication plans for prospective and admitted students with special attention paid to the recruitment of underrepresented families;
- Collaborating on inclusive admissions outreach strategy, identifying opportunities for increased representation in our recruitment/applicant pool and working to implement programming/efforts to address these opportunities
- Managing scheduling and event logistics of meetings, tours, interviews, and student visits for applicant families;
- Maintaining the admissions database including updating forms, checklists, calendars, and communications, as well as managing and ensuring accuracy of data relating to inquiries, applicants, and incoming students;
- Processing all online inquiries and applications, including providing family support with account setup;
- Responding to all general admissions inquiries, calls, and emails regarding admissions;
- Managing departmental communications with applicant families, including editing emails, creating accurate (e)mailing lists, and creating templates through communication software;
- Pulling data and supporting reporting on current and historical admissions trends;
- Providing event support, including maintaining guest lists and RSVPs for all admissions events and open houses, assisting with reserving, setting up, and cleaning up event space, preparing registration materials, and planning and coordinating refreshments/catering;
- Serving as an admissions interviewer;
- Participating on the Admissions Committee as a Reader and collaborating on decision-making;
- Auditing inventory, and supporting production, printing, and mailing of all admissions materials as directed by the Admissions Director;
- Developing and maintaining close working relationships with faculty and staff, and ensuring a working knowledge of day-to-day programming and classroom life;
- Researching and advising online outreach efforts (i.e. advertising in targeted e-newsletters, targeted SEM)
- Supporting work with access organizations to create a consistent collaboration and events that fit the organization’s families’ needs
- Supporting outreach to preschools, working to broaden our partnerships with colleague schools
- Supporting and engaging with parents and parent volunteers involved with admissions programs
- Maintaining the Windows on West Hollywood program by supporting the CEE parent volunteers in their efforts to procure and display student artwork from local schools and organizations;
- Other duties as assigned.
QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty to the satisfaction of the administration. The requirements below represent the knowledge, skill, and ability levels required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
EDUCATION AND EXPERIENCE: Minimum of Bachelor's or higher degree in a related field. Experience in an administrative and/or teaching position, preferably in an admissions office. Experience in–or willingness to develop a basic working knowledge of–Early Childhood and Elementary child development.
LANGUAGE AND COMMUNICATION SKILLS: Must possess excellent English verbal and written communication skills, and be able to present information concisely, effectively, and diplomatically. Attention to detail is required, especially in the areas of copy editing, proofreading, and data accuracy. Strong public speaking skills are required. Fluency in written and spoken Spanish is preferred.
TECHNOLOGY SKILLS: Must be highly skilled in Microsoft Office and Google Suite products and have high levels of proficiency and efficiency in enrollment management software such as Blackbaud, as well as the ability to learn quickly and efficiently. Ability to use office tools and machines.
INTERPERSONAL SKILLS: Excellent interpersonal skills. Demonstrate personal integrity, friendliness, patience, fairness, openness, non-defensiveness, sensitivity, flexibility, and enthusiasm. Must hold an unwavering commitment to high levels of confidentiality in all admissions and financial matters. Must use excellent judgment in managing professional relationships and upholding boundaries.
REASONING ABILITY: Ability to solve practical problems and apply common sense in dealing with every day and emergency situations, and willingness to ask for help/guidance when needed. Ability to interpret a variety of instructions furnished in written, oral, diagram, and schedule form.
ADDITIONAL REQUIREMENTS: Must be organized and able to prioritize work effectively, to multi-task and manage time efficiently, and to work independently with little supervision. Must be able to travel locally and occasionally work nights and weekends as needed.
