Career Center

Full-Time/Part Time: Full-Time

Overview:

Position Summary:

Essential Duties and Responsibilities:

• Initiate and monitor purchase orders submitted by FACS for procurement of goods and services.
• Coordinate the inventory processes and inventory tagging for FACS and auxillary units
• Respond to inquiries requesting information on requirements for various majors, schedule concerns, class enrollments, etc.
• Assist Faculty with daily office needs and address issues as appropriate.
• Maintain and purchase all necessary office supplies for department.

• Under direction of the school chair, associate chair, and coordinators prepare semester schedules, and finalize information in MyNIU.
• Facilitate registration in undergraduate and graduate courses.
• Monitor enrollment in restricted courses.
• Balance section enrollments.
• Process requests for admission to closed sections, upon approval of chair, associate chair, or area coordinators.

• Serve as secretary in taking and transcribing meeting minutes.
• Preparing materials for submission to College Curriculum Committee.
• Maintain record of minutes from all Curriculum Committees [School, College, University, and -Graduate School and for tracking and verification of yearly catalog revisions.
• Follow up on all curriculum items as they proceed through the curriculum process.
• Collect electronic copies of syllabi from all faculty each semester for posting on the college shared drive.
• Coordinate book order requests and liaison with campus bookstore.

• Serve as hiring manager for all People Admin processing
• Initiate position updates, position requests, refill requests, and hiring proposals
• Submission of PAF and PRF transactions
• Assisting with the maintenance of departmental human resources files
• Initiating and monitoring add pay requests for FACS
• Providing support for onboarding of new FACS employees including collection of hiring documents and key requests
• Monitoring contractual processing for part-time instructors.

• Assist HDFS Program Coordinator plan and oversee student support for the key school events including Internship Programs/ Orientations, new majors' meetings, admitted students and FACS Achievers' Reception.
• Support school student organizations (i.e. FIO, NCFR, NAEYC)
• Clerical needs for events
• Room reservations

• Assist associate chair, program coordinator and graduate program directors in support of graduate programs.
• Support admissions review processes:
  • Includes interacting with Onbase
  • Creating graduate application folders for faculty review
  • Marketing of programs.
  • Create and send acceptance or denial letters to applicants.

Specialty Factors (Civil Service):

Minimum Required Qualifications (Civil Service):

1. High school diploma or equivalent.
2. Two (2) years (24 months) of work experience comparable to the Office Support Specialist classification.

Minimum Required Qualifications (SPS):

Salary: $30,225.00-$34,125.00

Application Procedure:

1. Fully complete the Education and Work History sections of the application. Be specific on your entire work history, including employment dates and duties for all positions held. Applicable part-time work experience will be considered toward qualifying for this position; however, it will be converted to a full-time equivalency to determine combined length of experience. Important: Please upload any unofficial transcript(s) and/or documentation that verifies any education, experience, and/or training you have received.
   • If eligible for Veteran's Preference Points, DD214/DD215/NGB22/DD256 paperwork reflecting an Honorable Discharge MUST be uploaded to this application to receive the maximum eligible points on the Civil Service examination.

2. After the posting has closed, your submission will be reviewed to determine if you meet the minimum qualifications for the classification, including any specialty factors associated with this position. If you meet the minimum required qualifications for this position, you will receive a score based on your education and experience, and your name will be placed on the active employment register.
3. Please monitor your e-mail for further information regarding your application. Emails will be generated from jobs@niu.edu and CivilServiceTesting@niu.edu. Please add these emails to your address book to ensure timely delivery of any future communication.
4. Applicants must be a current citizen or resident of the State of Illinois to move forward in the hiring process.

• The examination for this position is a Credentials Assessment and is based on your application materials as submitted for this posting. A Credential Assessment is a rating by the Human Resources Office of an applicant's/employee's education, experience, and special credentials/qualifications (licenses, etc.). Applicants are required to upload documentation to verify the
• Required documentation noted in the posting, such as a driver's license, licensures, or certifications MUST be uploaded with your application materials.
• After assessment of all qualified applicants has been completed for this position, the names with the top three (3) scores will be referred to the hiring department for interview.

• Click on Office Manager for more information including salary ranges, typical duties, minimum acceptable qualifications, and testing requirements.
• Please click on Human Resource Services – Benefits for detailed information about Northern Illinois University's benefits package.
• Employment is contingent upon your passing a criminal background investigation. You may not begin work until the criminal background investigation results have been received and cleared by Human Resources.

EEO Statement Summary:

About Northern Illinois University

Northern Illinois University's vision is to be an engine for innovation to advance social mobility; promote personal, professional and intellectual growth; and transform the world through research, artistry, teaching and outreach.The mission of Northern Illinois University is to empower students through educational excellence and experiential learning as we pursue knowledge, share our research and artistry, and engage communities for the benefit of the region, state, nation and world.

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