Career Center

Administrative Coordinator/ITLS (UEC)
California State University, San Bernardino


Job No: 520101
Work type: Auxiliary
Categories: Excluded, Administrative, At-Will, Child/Youth Education and Development, Full Time


About University Enterprises Corporation at CSUSB

(This is not a state position)

University Enterprises Corporation at CSUSB ('UEC') supports the university's educational mission by providing quality services that complement the instructional program. The University depends upon UEC to provide services that cannot be supported with state funds. We're responsible for business enterprises on campus including, but not limited to, dining, bookstore, convenience store, and vending services. We also serve as the grantee for federal, state, and local funding for research and sponsored projects.

Position Summary

Temporary, 'non-exempt' full time, benefited position through 6/30/2023 (Appointment may be renewed annually based upon availability of funds, availability of work and satisfactory job performance).

Salary: $2,720-$3,040

Location: San Bernardino, CA

Work Schedule

40 hours per week. Generally, Monday through Friday, 7:30AM to 4:00PM

First Review Deadline

This position will remain open until filled. Applications will be reviewed beginning 11/7/2022.

Typical Activities

Under minimal supervision of the ITLS Director, the Administrative Coordinator will work independently to:

• • performing a variety of clerical tasks including inputting data on computer; filing; copying; faxing; and running errands
  • answering telephone
  • welcoming and directing visitors; providing general information to prospective clients
  • maintaining employee files
  • maintaining child files
  • tracking inventory and ordering office supplies and materials
  • establishing eligibility of clients: maintaining waiting list applications
  • communicating with families and staff on a regular basis
  • implementing registration and enrollment procedures
  • establishing children's schedules
  • maintaining attendance records/sign in sheets for children
  • completing and sending in licensing documents on a quarterly basis
  • collecting and checking staff time sheets
  • collecting payments and maintaining records of parent fees; taking deposits to the bursar's office
  • creating and posting a monthly snack menu
  • assisting lab students and interns as needed (gather and file their paperwork, orient them to the center)
  • working as a substitute in classrooms as needed during working hours
  • miscellaneous other duties as assigned

Minimum Qualifications

• Education: High school diploma and some college required must have completed at least 12 core ECE/CD units
• Experience: At least one year of administrative experience
• Other:
  • Fingerprint clearance through Community Care Licensing.
  • Pediatric CPR and First Aid certification.
  • Must possess excellent oral and written skills and have knowledge of office methods, procedures, and practices.
  • Must have experience with Microsoft Office and Google Suite Applications (Word, Excel, and Outlook).
  • Must have experience with planning and coordinating events on campus and/or in the community.
  • Must have the ability to follow directions, take initiative, be flexible, have the ability to multi-task, make decisions on a day-to-day basis, be reliable, punctual, responsible, and have effective organizational and planning skills.
  • Must have excellent interpersonal skills and a friendly, helpful, professional attitude.
  • Must have the ability to handle sensitive interactions/situations and confidential information, along with the ability to work with diverse populations and traditionally underrepresented students and work well with a team of support staff and faculty.

Preferred Qualifications

• B.A. in Child Development

Benefits Include

• Medical, Dental, Vision, Flex Cash option
• CalPERS Retirement and CalPers 457
• Group Term Life/ Accidental Death & Dismemberment (AD&D)
• Holidays & Personal Holiday
• Vacation and Sick pay accruals
• Educational Assistance Benefit is based on availability of funding.
• Workers' Compensation, Unemployment Insurance, State Disability Insurance

EQUAL OPPORTUNITY EMPLOYER

University Enterprises Corporation at CSUSB is committed to a diverse workforce and affirmative action, and is an equal opportunity employer. UEC maintains and promotes a policy of non-discrimination and non-harassment on the basis of race, sex, gender, color, age, religion, national origin, ancestry, marital status, sexual orientation, physical or mental disability, pregnancy, medical condition, genetic characteristics, status as a disabled veteran, or disabled veteran of the Vietnam era.

To view the UEC Affirmative Action Program, please contact UEC Human Resources at (909) 537-7589 Monday through Friday between the hours of 8:00am and 5:00pm.

As an equal opportunity employer, University Enterprises Corporation at CSUSB (UEC) is committed to a diverse workforce. If you are a qualified individual with a disability or a disabled veteran, you have the right to request a reasonable accommodation if you are unable or limited in your ability to use or access UEC's career website as a result of your disability. You may request reasonable accommodations by calling UEC's Human Resources Manager at 909-537-7589.

EEO AA Policy Statement

Employment of Individuals with Disabilities and Protected Veterans

Supplemental Information

UEC is an EOE - Minority/Female/Disability/Veterans. This position will remain open until filled. This has been designated as a sensitive position. The selected candidate must successfully pass a thorough background investigation to include a criminal history check prior to appointment.



To view full description and to apply, visit: https://www.csusb.edu








Copyright 2022 Jobelephant.com Inc. All rights reserved.

Posted by the FREE value-added recruitment advertising agency jeid-5476149a34ae6544bcd3937faa6072c2

Return to Search Results