Career Center

The University of Washington (UW) is proud to be one of the nation’s premier educational and research institutions. Our people are the most important asset in our pursuit of achieving excellence in education, research, and community service. Our staff not only enjoys outstanding benefits and professional growth opportunities, but also an environment noted for diversity, community involvement, intellectual excitement, artistic pursuits, and natural beauty.

At the University of Washington, diversity is integral to excellence. We value and honor diverse experiences and perspectives, strive to create welcoming and respectful learning environments, and promote access, opportunity and justice for all.

The Department of Psychiatry and Behavioral Sciences within the UW School of Medicine is the third largest clinical department with 285 full-time faculty members, 280 clinical faculty members, and over 300 staff. Department faculty provide clinical services in 5 hospitals, 14 primary care locations, and several outpatient sites in addition to telepsychiatry consultations to more than 150 clinics in Washington and beyond. As the only academic psychiatry department serving the five state WWAMI region (Washington, Wyoming, Alaska, Montana, Idaho), the Department’s highly competitive residency training program is largely responsible for developing the mental health workforce in the Pacific Northwest. The Department’s robust research portfolio totals $35 million in grants and contracts per year for projects ranging from clinical neurosciences to treatment development to health policy and population health. The Department is recognized as an international leader in developing, testing, and implementing Collaborative Care, an integrated care model increasingly seen as a solution for population-based mental health care. Other areas of excellence include Addictions, Autism, High Risk Youth, Neurosciences, and Trauma, and the Department is developing innovative new programs in Technology and Mental Health, Global Mental Health, Maternal and Child Mental Health, and Targeted Intervention Development.

The Department of Psychiatry and Behavioral Sciences has an outstanding opportunity for a Temporary, Full-Time Administrative Assistant 2 through the UW Center for Suicide Prevention and Recovery (CSPAR) for the 2022 year. CSPAR’s mission is to promote the recovery of individuals experiencing suicidal thoughts and behavior and the effectiveness and well-being of the clinical staff and families who care for them. CSPAR conducts rigorous and ecologically valid research, develops innovative interventions, seeks to improve policies, systems and environments of care, provides expert training and consultation, and listens to and understands the lived experience of those we serve. CSPAR seeks a deep understanding of the cultures and settings in which we work, leading to effective, meaningful interventions that are ready for implementation. Please see www.uwcspar.org for detailed information about CSPAR.

This position will work closely with Dr. Comtois, CSPAR Director, and the center’s faculty and staff, serving as the administrative hub for scheduling, organizing, coordinating and supporting the CSPAR mission. This position will serve as the primary community-facing contact and support for CSPAR, interfacing with behavioral health providers, community stakeholders, faculty both within and outside of University of Washington, CSPAR advisory board members, and policy leaders and funders who interface with CSPAR. Primary duties will include scheduling and calendar coordination for Dr. Comtois and CSPAR, coordination of content and update of the CSPAR website, and coordination of in-person, virtual, and online trainings.  Other duties as they arise will include processing vendor and goods & services contracts, facilitating invoicing, payments, and reimbursement, coordinating travel, human resources interface and job onboarding, and copying or scanning training materials or documentation.

Responsibilities:

Scheduling and calendar coordination (40%)

•Schedule and manage Dr. Comtois’ calendar
•Meeting scheduling and coordination for CSPAR faculty and staff
•Scheduling meetings and events with advisory boards and other stakeholders and collaborators

Website and communications (20%)

•Coordinate with website developer to rebuild and maintain CSPAR website
•Update content and assure smooth functioning of CSPAR website
•Build and maintain a CANVAS learning management system for CSPAR trainings
•Monitor CSPAR email
•Build and maintain CSPAR mailing list
•Answer calls and field external inquiries

Training coordination (25%)

•Coordinate the logistics of virtual and in-person training and consultation events including venues, continuing education approvals, training materials, travel, presenters
•Assist with formatting training marketing materials, slides, and other training and consultation materials
•Assist with reporting, including summarizing training evaluations, preparing presentations, and reports
•Ensure all training and outside events comply with UW travel, purchasing, contracting, and procurement policies

Interfacing with department and UW offices including Finance, Human Resources, etc. (5%)

•Coordinate new employee onboarding (e.g., required training, securing appropriate accounts for access)
•Order new equipment and supplies for CSPAR faculty and staff as needed
•Liaison with Harborview administrative staff to ensure badge and office key access

Minimum Qualifications:

•Requires High School/ GED AND two years of office or administrative support experience OR an equivalent combination of education and/or experience.
•Experience working with the public or representing an organization to other organizations;
•Superior organizational skills, demonstrated strong attention to detail and creative problem-solving skills;
•Excellent interpersonal skills;
•Ability to communicate effectively, orally and in writing, and to collaborate with a wide variety of people including those with lived experience of suicidality, mental illness, and substance use disorders
•Ability to prioritize work appropriately and to work effectively both as a team member and independently with minimal supervision
•Ability to work on multiple projects with oversight by several staff members
•Proficiency in the use of the following software applications such as Microsoft Word, Excel, PowerPoint and Outlook

Desired:

•Experience coordinating schedules for faculty members, senior leadership, etc. with complex schedules
•Experience creating and updating website content
•Experience using shared drive communication and collaboration tools such as Google Drive, OneDrive, and Microsoft Teams
•Experience tracking multiple projects through project tracking documents and tools (e.g., Basecamp)
•Working knowledge of UW processes, systems, and organizational structure.


Application Process:

The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process.  These assessments may include Work Authorization, Cover Letter, and/or others.  Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.