As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The Department of Psychiatry and Behavioral Sciences within the UW School of Medicine is the third largest clinical department with 285 full-time faculty members, 280 clinical faculty members, and over 200 staff. Department faculty provide clinical services in 5 hospitals, 14 primary care locations, and several outpatient sites in addition to telepsychiatry consultations to more than 150 clinics in Washington and beyond. As the only academic psychiatry department serving the five state WWAMI region (Washington, Wyoming, Alaska, Montana, Idaho), the Department’s highly competitive residency training program is largely responsible for developing the mental health workforce in the Pacific Northwest. The Department’s robust research portfolio totals $35 million in grants and contracts per year for projects ranging from clinical neurosciences to treatment development to health policy and population health. The Department is recognized as an international leader in developing, testing, and implementing Collaborative Care, an integrated care model increasingly seen as a solution for population-based mental health care. Other areas of excellence include Addictions, Autism, High Risk Youth, Neurosciences, and Trauma, and the Department is developing innovative new programs in Technology and Mental Health, Global Mental Health, Maternal and Child Mental Health, and Targeted Intervention Development.
The Department of Psychiatry and Behavioral Sciences is recruiting for a Program Assistant.
The primary focus of the position is to provide professional and administrative support the day to day operations of the SMART Center’s contributions to the Northwest Mental Health Technology Transfer Center (NW-MHTTC), a federally funded training and TA center. Among its many foci, the NW-MHTTC is charged with providing training, technical assistance and support to the school MH workforce across the northwest region (AK, ID, OR, WA). Under the direction of the MHTTC Manager, the successful candidate will assist with the tasks related to customer contacts, website management, file and folder structure, managing resources, and various aspects of project finance.
Communications and Event Coordination •Assist with all aspects of in-person and virtual event development, preparation, coordination, and evaluation including but not limited to copying materials, organizing training materials and/or activities, assisting on site with check in, marketing, and evaluation, etc. •Complete training video post-production tasks, such as editing recordings for widespread dissemination, reviewing transcripts for accuracy and managing YouTube listings. •Provide website support by entering events, products, and other materials onto project websites and assisting in overall website upkeep including link checking and editing. •Assist with the preparation and editing of program communications, including post-event emails, product page announcements, training announcements, newsletters, and other mailing list communications as needed. •Assist with the management of customer contacts through The Databank. •Compile, organize and maintain online resources for TA requests. •Respond to email inquiries about events, accessing training and technical assistance, and general questions about school mental health resources. •Communicate clearly and concisely with stakeholders, speakers, events partners and others. •Other duties as assigned.
Program Administration and Financial Responsibilities •Gather data and other information for grant reporting and impact evaluation purposes. •Review articles, websites, and social media for new research, resources, and tools related to school mental health and MTSS •Assist with overall file, folder, and resource management/structure/organization. •Review draft documents for edits. •Assist with various aspects of project finance including purchasing, travel and general expense reimbursement and reporting. •Assist with proposals, contracts and other documents to secure business for all services related to an assigned event(s), such as facility, caterer, printers, or speakers •Problem solve logistical issues and create action plans. •Participate in weekly project meetings. •Represent the SMH MHHTC team at internal SMART meetings
MINIMUM REQUIREMENTS: •High school graduation or equivalent AND Two years of full-time clerical experience OR Equivalent education/experience.
ADDITIONAL REQUIREMENTS: •Demonstrated creative problem-solving skills, strong attention to detail •Excellent interpersonal skills. •Ability to communicate effectively, orally and in writing, and to interact positively with a wide variety of people. •Ability to prioritize work appropriately and to work effectively both as a team member and independently with minimal supervision. •Ability to work on several different projects and with several different staff members. •Proficiency in the use of the following software applications: MS Word, MS Excel, PowerPoint, MS Outlook.
DESIRED: •Bachelor’s degree in Education, Psychology, Social Work, Public Health or similar field OR Equivalent education/experience. •One or more years of relevant experience. •Experience with Smartsheet or other project management tools •Experience with university financial and administrative systems •Experience with Canva or other communication, marketing, or graphics programs •Experience with Camtasia or other video editing software •Experience working with the public or representing an organization to other organizations. •Experience with design and layout of written materials
Equivalent education/experience can substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.