As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty.
The Department of Psychiatry and Behavioral Sciences within the UW School of Medicine is the third largest clinical department within the School of Medicine with 285 full-time faculty members, 280 clinical faculty members, and over 200 staff. Department faculty provide clinical services in 5 hospitals, 14 primary care locations, and several outpatient sites in addition to telepsychiatry consultations to more than 150 clinics in Washington and beyond. As the only academic psychiatry department serving the five state WWAMI region (Washington, Wyoming, Alaska, Montana, Idaho), the Department’s highly competitive residency training program is largely responsible for developing the mental health workforce in the Pacific Northwest. The Department’s robust research portfolio totals $35 million in grants and contracts per year for projects ranging from clinical neurosciences to treatment development to health policy and population health. The Department is recognized as an international leader in developing, testing, and implementing Collaborative Care, an integrated care model increasingly seen as a solution for population-based mental health care. Other areas of excellence include Addictions, Autism, High Risk Youth, Neurosciences, and Trauma, and the Department is developing innovative new programs in Technology and Mental Health, Global Mental Health, Maternal and Child Mental Health, and Targeted Intervention Development.
The department has an expanding education portfolio with an $13 million annual budget and addresses mental health workforce needs across the region. Educational programs include a required medical student clerkship for about 240 medical students per year at over 30 sites across the WWAMI region, elective and visiting medical student rotations, a nationally competitive psychiatry residency with 80 residents in Seattle and regional residency track, Montana, a 4-year psychiatry residency program in Idaho, subspecialty fellowships in addiction, child and adolescent, consultation-liaison, and geriatric psychiatry, a nationally renowned scientist-practitioner psychology internship program, post-doctoral clinical and research fellowships with more than 20 fellows / year, and a growing workforce education program educating a continuum of other learners including undergraduates, graduate students, and psychiatrists and other mental health professionals in practice.The position works directly with departmental leaders such as Department Chair, Vice Chair of Education, Program Directors, Medical Clerkship, Psychiatry Residency, Psychology Residency and five ACGME adult and child fellowships across a five state portfolio.
The department is recruiting for a Associate Director of Education who will be responsible for the operations of the education portfolio of the department. This position reports to the Vice Chair, Finance and Administration for the Department of Psychiatry and Behavioral Sciences.
This position is a key and critical member of the department administration team. They serve as a team player focused on helping the education mission become more sustainable and grow. They provide leadership, direction when needed and training to the education staff in order to assure that all education-related activities are accurate, timely and actionable if necessary. This person serves as the liaison between the Department and various SOM education committees, internal projects and overall at the UW.
The Associate Director position works directly with faculty, staff and trainees at all department sites at UWMC, HMC, Seattle Children's, VA; and the University of Washington central offices.
Under the direction of the Department’s education leadership team (Vice Chair for Education, Psychiatry Residency Director, and Vice Chair, Finance and Administration), this position will serve in a key leadership position focused on supporting UW and department values, training program directors, faculty, trainees and staff in managing the educational programs of the department, supporting the educational mission, and developing an effective administrative infrastructure to ensure strategic growth and integration of the Department’s educational programs and overall educational enterprise.
RESPONSIBILITIES: Management of all education staff: • The education group is responsible for a variety of centralized education tasks for the department such as trainee recruitment, onboarding, off-boarding and managing the daily operations. This position will be responsible for the timeliness & compliance of fulfilling these requests. • Responsible for administration staffing the department education programs: psychology internship, psychiatry residency, continuing education, ACGME psychiatry fellowships, and medical student education program. • Provides mentoring and coaching to education staff to ensure well-being of each staff. • Provides training to new program administrator(s) at the regional programs when needed. • Ensure staff receive on-going job and personal growth trainings. • Provides timely and concrete evaluation to staff throughout the year. • Brings cohesion, motivation, and inspiration to the team. • Promotes collaboration between team members and provides cross-training.
Administration: • Meet regularly with the Department’s education leadership team to develop strategic initiatives, and support existing programs. • Partners with Program Director to manages trainee HR tasks • Works closely with Program Director and Vice Chair of Education to develop a robust alumni database and annual engagement campaign • Collaborate with Associate Director of Clinical and Education Finance to oversee the department’s education financial portfolio. • Work with and support program directors, faculty, and education staff in managing the education programs, including facilitating and ensuring accreditation and regulatory compliance, developing and monitoring budgets, and ensuring effective administrative infrastructure. • Under the direction of and in collaboration with the Department’s education leadership team, implements strategic initiatives in collaboration with multiple stakeholders. • Serve as liaison between education programs and the GME. • Develop, monitor, and report on metrics for success of education programs and initiatives. • Represent the education mission with internal stakeholders at various leadership meeting such as annual department meeting, administrative leadership meeting, psychiatry operations council. • Provide general support with some of the daily education operations as needed. • Provides operational support to residency program by partnering with faculty, staff and trainees and providing oversight to the four pillars: resident affairs, external affairs, curriculum and evaluation support
Strategic and process improvement: • Partners with process improvement team to suggest and implement CPI processes in education workflow • Discuss and interpret new and modified policies with the education leadership team. • Work with education and department staff to implement process improvement strategies. • Build relationships with external and internal entities related to the various department educational programs • Serve as a Strategic Partner for Vice Chair of Education and Department Director: This position will be key in providing thorough analysis and support for strategic decisions by using various methods to determine feasibility of projects and decisions. • Remain knowledgeable in ACGME requirements, UW GME policies and procedures, CBA, and other UW policies as applicable in order to assist Residency and ACGME fellowship directors with the implementation and integration into daily operations. • Review annual stipend allocations to ensure it meets GME requirements and provides necessary funding for training. • Review and ensure program letter of agreements are up-to-date for all education programs. • Review and improve communication strategies and tools annually for all education programs. • Provide continuous quality improvement to the operation of all the education programs.
Collaborations and other duties as assigned: • Represent the Department on SOM committees, internal projects and overall at the UW. • Be a team player focused on helping the education mission become more sustainable and grow. • Provide general guidance regarding accreditation and program management to the Idaho program coordinator, the Montana track program coordinator, the Child and Adolescent Psychiatry Residency coordinator, and the Addictions Fellowship coordinator. • Collaborate with residency program director and program manager with preparations for the ACGME site visit, including assisting Program Director with the preparation of the site visit and documentation. help prepare program, faculty, and residents for site visit; arrange meeting rooms; ensure required documents are available to site visitor as requested; and serve as key participant in the site visit. • Assist the Program Director with the billing for off-site rotations and draft affiliation agreements. • Collborate with Vice Chair for Education and residency Program Director on development and distribution of a alumni surveys and communication. • Serve as back-up program administrator for the MedHub evaluation system.
Lead Responsibilities: Provides leadership, direction when needed and training to the education staff in order to assure that information is accurate, timely and actionable when necessary. Supervisory Responsibilities: Residency Manager (3 direct reports to RM), Program Assistant, Program Coordinator, Program Coordinator. Provides mentoring and coaching to education staff
REQUIREMENTS: •Bachelor's degree •At least 5 years of supervisory experience. •Excellent interpersonal skills. •Excellent verbal communication skills with experience presenting to large and diverse groups. •Demonstrated ability to successfully supervise and support others. •Successful history and ability to work on large, complex projects in a deadline-driven environment. •Experience working with education programs in an academic medical setting. •Knowledgeable with GME and ACGME policies and requirements. •Ability to develop and implement strategic initiatives with multiple stakeholders with a variety of perspectives. •Excellent organizational skills with experience designing and managing multifaceted projects that will support strategic planning and operational success. •Experience in process improvement and in developing and monitoring metrics to measure success. •Strong record in accreditation and regulatory compliance for education programs.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
DESIRED EXPERIENCE •Master’s degree •Able to work and direct staff in remote settings; •Specific knowledge of the University of Washington ACGME programs; •Experience at academic medical center; •Experience in managing large teams
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.