As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world.
UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a “Great College to Work For” for four consecutive years.
The Department of Psychiatry and Behavioral Sciences within the UW School of Medicine is the third largest clinical department within the School of Medicine with 285 full-time faculty members, 280 clinical faculty members, and over 200 staff. Department faculty provide clinical services in 5 hospitals, 14 primary care locations, and several outpatient sites in addition to telepsychiatry consultations to more than 150 clinics in Washington and beyond. As the only academic psychiatry department serving the five state WWAMI region (Washington, Wyoming, Alaska, Montana, Idaho), the Department’s highly competitive residency training program is largely responsible for developing the mental health workforce in the Pacific Northwest. The Department’s robust research portfolio totals $35 million in grants and contracts per year for projects ranging from clinical neurosciences to treatment development to health policy and population health. The Department is recognized as an international leader in developing, testing, and implementing Collaborative Care, an integrated care model increasingly seen as a solution for population-based mental health care. Other areas of excellence include Addictions, Autism, High Risk Youth, Neurosciences, and Trauma, and the Department is developing innovative new programs in Technology and Mental Health, Global Mental Health, Maternal and Child Mental Health, and Targeted Intervention Development.
The Department of Psychiatry and Behavioral Sciences is recruiting for a Program Assistant.
The individual in this position will provide administrative and data support to multiple program evaluations and research studies within the Department of Psychiatry and Behavioral Sciences. As a part of the Wraparound Evaluation and Research Team (WERT), the AA will help support research activities that focus on program evaluation, training, and technical assistance (TA) initiatives designed to promote positive behavioral health outcomes among children, youth, adults, and families.
The primary focus of this Administrative Assistant (AA) position will be to support work across two projects: (1) the evaluation of UW’s federally-funded Northwest regional Mental Health Technology Transfer Center (NW-MHTTC); and (2) dissemination, licensing, and support to users of the measures of the Wraparound Fidelity Assessment System (WFAS) for Wraparound care coordination as well as WrapStat, a new online data management system for licensed users of WFAS measures. The AA will also provide ongoing administrative support to the UW WERT team overall.
Enter, clean, and merge datasets as needed for the NW-MHTTC evaluation
Send out survey reminders, follow ups, and incentives for the NW-MHTTC evaluation and other UW WERT projects as needed;
Update participant information in NW-MHTTC and other evaluation tracking sheets;
Reach out to new WFAS licensees and WrapStat users to set up their configurations and provide initial training;
Provide technical assistance for WFAS measure users, via email, zoom and phone; Maintain a tracking system for WFAS licensees;
Generate regular reports on WFAS users, including their characteristics, user profiles, and data completeness;
Generate regular reports on WFAS license fees collected and encumbered;
Monitor the email account and send replies;
Send out reminder emails to WFAS licensing organizations in advance of annual renewals, transition to WrapStat, and other notifications as needed;
Update executed contracts and track invoices for WFAS measures;
Communicate with users about common WFAS/WrapStat questions;
Set up calls/meetings for WERT members to communicate with collaborators when needed;
Update the UW WERT website and social media;
Create and disseminate WrapStat newsletters and development updates on a regular basis;
Set up travel/conference arrangements as needed;
Take notes during UW WERT team meetings;
Support scheduling and organizing meetings for all UW WERT staff and projects;
As a UW employee, you will enjoy generous benefits and work/life programs. For detailed information on Benefits for this position, click here. REQUIREMENTS
High school graduation or equivalent AND Two years of full-time clerical experience OR Equivalent education/experience.
Proficiency with MS applications including Excel, Word, and PowerPoint.
Basic fluency in working with data and numbers.
Experience and/or aptitude in participant/client tracking and follow-up.
Ability to manage multiple projects at one time.
Ability to take direction and work independently, as well as communicate effectively within a team environment.
Ability to produce quality work in a timely manner.
Excellent organizational skills and great attention to detail.
Excellent oral and written communication skills.
Equivalent education/experience will substitute for all minimum qualifications except when there are legal requirements, such as a license/certification/registration.
Bachelor’s degree in biostatistics, epidemiology, social work, psychology, sociology, public health or related field, and/or relevant experience
At least one year of experience providing administrative or research support.
Proficiency with survey creation in Qualtrics and REDCap
Proficiency with data management programs such as SPSS and Excel
CONDITIONS OF EMPLOYMENT
May require some travel and/or work during evenings and weekends.
Application Process: The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Workforce Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select “Apply to this position”. Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your “My Jobs” page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.