Initial Review Date (IRD) The Initial Review Date for this job is: 10-13-2020
UC Santa Cruz staff jobs are posted until filled. Application materials submitted by 11:59 pm on the IRD will be routed to the hiring unit for consideration. NOTE: Materials submitted after the IRD will be forwarded only at the request of the hiring unit. Submit your materials before the IRD to ensure consideration by the hiring unit.
Dept Marketing Statement Colleges, Housing, and Educational Services (CHES) is a multi-funded organization within the Business and Administrative Services (BAS) division at the University of California (UC) Santa Cruz. CHES provides leadership in the areas of college student life and residential services, housing services, facilities, employee housing and capital planning, dining services, conference services, early education services, the Bay Tree Bookstore, ID card services, and business and financial analysis for these areas. Through these units, educational and developmental programs and services are offered to all members of the campus community including students, faculty, staff, children and external constituents.
The Early Education Services (EES) program offers quality on-campus developmental child care for UCSC undergraduate and graduate student parents during the academic year. EES programs support between 50 and 70 children, from 11 months through 12 years, employing about 20 professional staff and 50 student employees with an operating budget around $1 million from student fees and other sources. The EES director is responsible for overall management of child care operations, including but not limited to compliance with University of California policies, California Department of Education state standards and requirements, U.S. Department of Education Title 5 and Title 22 rules and regulations, and other UCSC and divisional policies and procedures for fiscal and program management.
Under general supervision of the Director, the incumbent will serve as the Program Supervisor and coordinate the center programs, including the administration, training, supervision, program planning, enrollment, and referrals.
Involves providing developmentally appropriate early care and education; provides support to families on child education; provides model training experiences for teachers; may develop research environment and oversee, perform and report on research conducted in the child care program.
Responsible for the supervision of one or more Early Childhood Education site(s). Receives assignments in the form of objectives with goals and the process by which to meet goals. Provides direction to employees according to established policies and management guidance. Administers policies that directly affect subordinate employees. Recommends changes to Early Childhood Education policies and practices. May participate in strategic planning. Management reviews work to measure meeting of objectives. Provides priority setting and work flow analysis for responsible sites.
Pay, Benefits, & Work Schedule Salary Information: Salary Range $65,000 - $70,000. Salary commensurate with skills, qualifications and experience.
No. of Positions: 1
Benefits Level Eligibility: This position is eligible for Full benefits
Schedule Information Full-time, Fixed Percentage of Time: 100% Average Hours Per Week: 40 Days of the Week: Mon-Fri Shift Includes: Day
Employee Classification: This is a Staff Contract appointment
Job End Date: 12/31/2021 with the possibility of extension
Work Location: UC Santa Cruz Main Campus
Union Representation: None
Job Duties 40% Program Supervisor
Serve as Program Supervisor with licensing authority for all classrooms serving children ages 14 mo. - 12 yrs of age. Ensure that operations are in compliance with all regulations and policies mandated by local, university, state, and federal agencies as well as collective bargaining agreements, including Department of Social services licensing requirements (Title 22), California Department of Education (Title V), and State and Federal funded Child Care and Adult Food Program requirements. In conjunction with the Director, ensure maintenance of records, eligibility of families, and compliance with parental rights and audit requirements. In conjunction with the Director and other administrative staff, perform organizational analysis and develop policies and procedures as required. Implement California Department of Education Desired Results accountability system.
Implement and support a consistent philosophical approach in classrooms to meet the individual and developmental needs of children, including developmentally appropriate activities, a rich environment with an accessible variety of materials, active exploration, and a balance of child initiated play. Promote the mission of the university and Early Education Services.
Maintain strict health and safety standards to ensure the well-being of children enrolled in programs. Manage the safety and appropriateness of the facility.
Report incidents of suspected child abuse to proper authorities.
Achieve and maintain accreditation by the National Association for the Education of Young Children and Quality Ratings & Improvement Systems (QRIS).
Provide for and ensure implementation of a food program based on sound nutritional principles.
Coordinate regular evaluations of the program, including family surveys.
Coordinate and manage appropriate staffing schedules to accommodate children enrolled in the program accordance with regulations.
35% Personnel Management
Participate in all recruitment processes and provide supervision and staff development for career teachers. Orient new teaching staff. Establish and maintain written orientation materials.
Regularly observe teaching team and classrooms. Regularly meet with teaching team to assess performance and problem-solve program issues. Conduct performance evaluations. Review individual and team goals on a quarterly basis. Serve as mediator for teaching staff as regards problem solving and conflict resolution. Serve as a facilitator/mediator to meet family needs. Conduct performance evaluations.
Review individual and team goals quarterly. Plan and encourage professional development of staff, including regular in-service training programs.
Recruit, and supervise work-study students for the purpose of maximizing the efficiency of the workforce and meeting operational requirements. Recruit and manage scheduling for all UCSC student teacher assistants, and in conjunction with the Teacher 2, provide training and supervision.
Provide positive leadership by clearly articulating program standards, maintaining clear channels of communication, and involving staff in decision-making and goal development.
Act as a knowledge resource and support to staff on the needs of individual children. Provide professional and educational resources to teachers.
Coordinate staff efforts to provide appropriate assessment, planning and implementation of developmentally and culturally appropriate curriculum and practices, an anti-bias program, and a safe learning environment.
Coordinate assignments of field placement students and volunteers.
20% Family Relations
Monitor family enrollment to ensure reporting procedures for centers' attendance and fiscal information is accurate.
Oversee and conduct orientation interviews and center tour for families.
Develop multicultural curriculum that is responsive to the needs and goals of families and their children.
Participate in maintaining the Family Handbook, TA Handbook, EES Staff Handbook, and Training Manual.
Ensure development of culturally appropriate support procedures and activities for families of enrolled children including handbooks, outreach activities, orientations, conferences, assessments, and referrals.
Serve as liaison between teachers and families for communication purposes, when needed. Respond to families' grievances about services and programs and work with family concerns about program operations. Provide for informal and formal individual conferences for resolution of concerns. Monitor family involvement and support components of program and provide resources, as needed to teachers and families.
Advise parents on program services and provide referrals to community agencies.
5% Professional Development/Other Duties
Plan and coordinate staff meetings to promote ongoing communication.
Attend regularly scheduled staff meetings, some during evening hours. Actively participate as a team member with all other staff. Establish and maintain effective communication through cooperative problem solving.
Participate in in-service meetings, workshops & conferences & other professional growth activities (some during evening or weekend hours) to improve skills & update knowledge of current professional practices.
Participate and help coordinate the planning in all family events. Safety Duties: All UCSC employees must know and follow job safety procedures, attend required health and safety training, proactively promote safety at work, and promptly report actual and potential accidents and injuries.
Demonstrated experience in administration, program planning, and management in a program serving children three months to 12 years of age
Demonstrated knowledge of development of children aged 0-12 years of age and of best practices in the field
Strong demonstrated experience in the supervision and development of a large number of staff in a classroom setting
Demonstrated ability to work independently, think creatively, use sound judgment, and make thoughtful and timely decisions under pressure
Excellent oral, written and interpersonal skills, with an emphasis on active listening, conflict resolution, leadership and mentoring
Experienced in word processing and desktop publishing with the ability to prepare a variety of correspondence, including newsletters and flyers
Must possess strong analytical and decision-making skills and the ability to perform detailed work with a high degree of accuracy
Demonstrated planning and organizational skills, including program goal setting, evaluation and assessment
Knowledge of available community resources and/or family parent education and child development programs
Ability to provide training to employees on new policies, procedures and programs. Monitor implementation of regulations, policies, procedures and criteria, and advise on conformity with existing requirements and guidelines
Ability to work under pressure and attend to multiple projects with competing deadlines and frequent interruptions
Ability to exercise good judgment and maintain the confidentiality of records and information
Ability to interact effectively with staff, students, and residents from diverse socio economic and cultural backgrounds
To ensure review of application materials by the hiring unit, they must be submitted on or before the initial review date (IRD) via the Staff Employment Opportunities web site; https://jobs.ucsc.edu. A computer is available at the UC Santa Cruz Staff Human Resources Office located at Scotts Valley Center. The Scotts Valley Center is located at 100 Enterprise Way, Suite E100, Scotts Valley, CA 95066. To learn more or to request disability accommodations, call 831-459-2009. Hearing impaired are encouraged to use the California Relay Service at 800-735-2922. UC Santa Cruz is an Equal Opportunity Employer.
The University of California is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, or protected veteran status. UC Santa Cruz is committed to excellence through diversity and strives to establish a climate that welcomes, celebrates, and promotes respect for the contributions of all students and employees.
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