The administrative assistant is part of the Psychology and Human Development within the Peabody College at Vanderbilt University and is a key individual contributors responsible for providing front desk and administrative support for the department of Psychology and Human Development by aiding the department in all administrative areas while providing excellent customer service to the faculty, staff and students of the department. This position will report directly to the Business Manager. This is a part-time position of up to 20 hours a week.
The Peabody Department of Psychology and Human Development is a group of scholars who work to increase understanding of basic psychological functioning and neuropsychological development in family, school, and other social contexts.
Several programs, which are included in the Psychological Sciences major offered jointly with the Department of Psychology in the College of Arts and Science, include clinical science, cognitive and cognitive neuroscience, developmental science, neuroscience, and quantitative methods and evaluation.
The department also is the home of Master of Education programs in Child Studies, Clinical Psychological Assessment and Quantitative Methods as well as undergraduate majors in Child Development, Cognitive Studies, and Child Studies. The research efforts of the department are focused on increasing understanding of basic psychological processes and applying this knowledge of infant, adolescent, and adult functioning, emphasizing the family, school, and other social contexts that influence development.
Department faculty are accomplished and nationally known. Many serve as editors of psychological journals, members of national review panels, and leaders in national organizations. All are authors of numerous scientific articles and chapters. While faculty members in Psychology share a common interest in psychological processes and their development, our specific interests and expertise are diverse. Some are committed to increasing understanding of basic psychological processes, while others emphasize implications for clinical, social, and educational issues. All are committed to building a diverse and inclusive department.
In addition to having a close relationship with the Department of Psychology in the College of Arts and Science, the department maintains strong collaborative ties with other Peabody departments: Special Education, with emphases on children with disabilities and their development; Teaching and Learning, with emphases on learning processes in young school age and adolescent children; and Human and Organizational Development, with emphases on group processes, community issues and organizational development.
Duties and Responsibilities
Conducts front desk administrative support for department which includes printing, filing, mail, room reservations and other various administrative tasks.
Has positive and helpful interaction with faculty, staff, and students.
Helps with administrative support for faculty members, including travel and expense reports.
Prepares purchasing, travel, expense reimbursements and related transactions; shepherds through Oracle. Assists department in processing faculty appointments/reappointments, including dossier preparation and Interfolio submissions.
Assists in faculty evaluation preparation including collating course evaluation comments and preparing course evaluation tables.
Scans and archives historical data for department including employee forms, course evaluations, faculty information and other departmental information and reports.
Helps to manage, issue and track keys and prox cards for the department.
Profile of an Ideal Candidate
A Bachelor's degree from an accredited institution is preferred (or a HS diploma with the equivalent experience).
At least three years of comparable experience is necessary.
Experience working with Oracle Cloud software is preferred.
Ability to analyze and solve problems is necessary.
Knowledge of supplies, equipment and/or services ordering is necessary.
Strong interpersonal and communications skills are necessary.
Ability to work effectively with a wide range of constituencies in a diverse community is necessary.
Experience with records maintenance skills are necessary.
Experience in organizing resources is necessary.
Word processing and data entry skills are necessary.
Ability to create, compose, and edit written materials is necessary.
Knowledge of office management principles and procedures is necessary.
Knowledge of academic administrative principles and procedures is preferred.
Commitment to Equity, Diversity and Inclusion
Vanderbilt University is committed to achieving the goal of a diverse and inclusive academic community of faculty, staff, and students. We seek individuals who are committed to this goal and our campus values.
Internal Number: 2000128
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.