Under the direction of the Assistant Director of Early Learning, the Zero to Three Education Manager provides coaching, expertise, oversight, training, and leadership in the area of education and child development services for all Easterseals Zero to Three programs and services in compliance with the Head Start Program Performance Standards and the Head Start Act. The Zero to Three Education Manager ensures that all education staff are implementing evidence-based instructional practices and designs and delivers a plan for intensive and individualized professional development that results in exemplary teacher-child interactions, instructional quality, and retention of staff.
Planning and Program Services:
Develop and implement service/management plans, policies and procedures, and systems to ensure consistent, high-quality child-development services at all Zero to Three programs in accordance with all Head Start Program Performance Standards and the Head Start Act. Ensure that all Prevention Initiative guidelines are being followed within Zero to Three classrooms to follow required standards and procedures required by Illinois State Board of Education (ISBE) policies.
Work with coordinators and the leadership team to connect proposed policies/procedures and forms to requirements and resources, to bring attention to new requirements from funders or programs or ones that are not included in current policies and procedures and to facilitate reflection on the impact of the proposed policies/procedures and forms.
Facilitate program planning based on analysis of child and program educational outcomes.
Co-facilitate the School Readiness Team and the development and implementation of the School Readiness Plan.
Assist sites in planning for the utilization of rooms for Zero to Three including ensuring that spaces meet DCFS, EHS and PI requirements.
Support coaches and Zero to Three classrooms in developing supplemental request lists based on analyzing educational outcomes, children’s interests, and the results of classroom observations and assessments.
Ensure that the home-based programs are fully integrated into the program and that the home visitors receive the necessary training, coaching, and support to consistently implement all education services.
Research and coordinate trainings and resources for the leadership team and pertinent staff on providing educational services in home-based settings, including supporting school readiness and positive educational outcomes through partnership with families in a home-based setting.
Develop and track budget for Zero to Three materials, trainings, inhouse field trips and consultants.
Facilitate and participate in monthly meetings including education and inclusion leadership team meetings, education and inclusion team meetings, leadership team meetings, directors’ meetings, and other meetings as scheduled or needed.
Participate in program planning and implementation of all service areas as part of an integrated leadership team.
Participate in enrollment and recruitment as part of the Early Learning Services Team and ensure that the program is fully enrolled.
Participate in the self-assessment process and strategic planning.
Participate in the monthly analysis of monitoring data with the leadership team, provide recommendations, and ensure that data is utilized to guide planning.
Participate in site visit presentations and orientation for prospective new sites as part of an integrated leadership team.
Coordinate In-house field trips for Zero to Three classrooms.
Collaborate with instructional coordinators and assistant director to develop plan for mentoring coordinators during the transition of roles on content area training and T/TA at sites, support coordinators in developing T/TA plans for their supervisees.
Provide targeted modeling at sites for direct supervisees to focus on the development of enhancement of specific skills or tasks. Complete observations of supervisees quarterly and provide feedback that is linked with PDP’s and on-site T/TA.
Provide direct support at sites identified as having the most challenging situations. Work with content leadership team to identify sites that could most benefit from direct and intensive support from Zero to Three Education Manager.
Participate in Pyramid Leadership Team- assist is program wide pyramid implementation, collaborate with Inclusion and Mental Health Manger to ensure children with disabilities receive high quality care and individualization.
Collaborate with coordinators, managers and childcare partnership staff to provide training and support to ensure high quality responsive care giving, which includes supporting development of continuity of care model implementation. Provide level 3 types of training as defined by content leadership team.
Will be involved in situations involving children where the most specialized expertise is required-will be defined by the content team.
Provide frequent T/TA, at least bi-weekly at the 4 sites identified by the content area leadership team as needing intensive support. Provide quarterly check-ins with home-based programs and directly operated center based program.
Record Keeping, Reporting and Communication:
Develop and implement a system to ensure that all education information is entered into COPA and Teaching Strategies GOLD in a timely manner, including home visits, parent-teacher conferences, observations, and assessments.
Prepare monthly reports with updates about PIR information, home visits, parent-teacher conferences, trainings, sites, and ITERS and CLASS scores. Prepare resources and training materials to address trends and share with content area leadership and leadership team for input.
Prepare and present quarterly reports on child outcomes to the policy groups, Board and Communities.
Complete the annual PIR as part of the leadership team.
Facilitate and/or participate in regularly scheduled content area, team, director, and other meetings. Attend site team meetings for identified Chicago/Suburban sites identified by content area leadership teams as needing intensive support.
Manage content area budget.
Travel to Easterseals and partner sites as assigned on a monthly basis. Complete file audits between October and June to focus on completion, accuracy and quality according to the content team’s monitoring guidelines. Audit 10% of 0-3 files/data or a minimum of 4 each at all sites annually. Focus on completions, accuracy and quality according to the content team’s monitoring guidelines. Provide the written audit report feedback to site team, supervisor, assistant director and work with the coordinator to identify an individual plan connected with the team member’s PDP for any needed training or modeling. Identify trends to guide content team professional development and share recommendations in monthly report.
Implement and monitor systems for ensuring the active supervision and safety of children so that no child is ever left alone or unsupervised.
Develop and implement a system to provide and monitor Creative Curriculum sets and iPads for each classroom.
Develop and implement a system to monitor Zero to Three educational services for all children at all sites, including classroom observations and file reviews. Develop tools to measure implementation of practices learned during trainings.
Participate in meetings with sites to support and guide the full implementation of educational requirements and best practices.
Facilitate implementation of mentoring plan for coordinators that supports coordinators in developing T/TA plans for their supervisees. Provide targeted modeling at sites for direct supervisees to focus on the development or enhancement of specific skills or tasks. As needed work collaboratively with assistant director to provide mentoring to coordinators.
Coordinate and/or conduct the semi-annual CLASS and annual ITERS-R assessment of all classrooms.
Implement a system of ongoing monitoring for education to be completed during daily/weekly visits by direct support staff and content area staff.
Implement a system for tracking non-compliances and developing and monitoring action plans.
Implement a system for ongoing review of COPA and the PIR to ensure information is accurate and complete, including monthly tracking and reporting of information.
Implement reflective and relationship-based practices, including providing reflective supervision monthly to all directly supervised team members.
Provide ongoing technical support and supervision of content area to Instructional Coordinators and Instructional Coaches.
Implement a strengths-based approach to monitoring and supporting sites and team members in a way that encourages growth, partnership, and full compliance with requirements.
Provide training, supervision, and schedule coordination for temporary and full-time Teacher I positions.
Develop and implement a plan in coordination with Instructional Coordinators for professional development and coaching/mentoring for all teaching staff based on the results of the CLASS and other observations and assessments.
Coordinate the review, approval, and tracking process for Early Head Start teaching staff waivers in collaboration with human resources.
Assist with developing partnerships with education institutions and other resources for teaching staff.
Coordinate professional development cohorts for teaching staff such as CDA scholarship programs.
Develop and implement a plan for professional development for all content area staff.
Assist with reviewing transcripts for teachers.
Conduct Teaching Strategies GOLD, Creative Curriculum, and CLASS trainings for Instructional Coordinators, Coaches, administrators and teachers.
Participate in the organization of an annual professional development conference in collaboration with the leadership team.
All other duties as assigned.
Bachelor’s Degree in Early Childhood Education or Child Development, or in another field with at least 30 semester credit hours in ECE required.
3 years of administrative, supervisory, or coaching experience.
3 years of experience in Head Start/Early Head Start.
Home visiting experience preferred.
Obtain certification as a CLASS Infant and CLASS Toddler reliable observer within 1 year.
Obtain certification as a CLASS trainer within 2 years.
Creative Curriculum and Teaching Strategies GOLD.
Become a trainer for trainings that require certification and deliver 75% of the trainings.
Head Start Performance Standards.
Knowledge of Illinois Early Learning Guidelines
Able to work well with all levels of the organization, partner sites, other agencies and funding source personnel.
Demonstrates the ability to conceptualize and articulate program outcomes.
Able to manage multiple projects.
Well organized, highly detail oriented and accuracy driven.
Excellent interpersonal, organizational and supervisory skills.
Excellent verbal and written communication skills.
ADA: Easterseals will make reasonable accommodations in compliance with the Americans with Disability Act of 1990. Unless exempted by the Americans with Disabilities Act, all persons hired for this position are required to possess the ability to perform the physical tasks necessary to treat clients, i.e., bending, floor-sitting, etc., as well as to have the ability to lift up to 50 pounds frequently.
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