As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for four consecutive years.The Department of Psychiatry and Behavioral Sciences within the UW School of Medicine is the third largest clinical department within the School of Medicine with 285 full-time faculty members, 280 clinical faculty members, and over 200 staff. Department faculty provide clinical services in 5 hospitals, 14 primary care locations, and several outpatient sites in addition to telepsychiatry consultations to more than 150 clinics in Washington and beyond. As the only academic psychiatry department serving the five state WWAMI region (Washington, Wyoming, Alaska, Montana, Idaho), the Department's highly competitive residency training program is largely responsible for developing the mental health workforce in the Pacific Northwest. The Department's robust research portfolio totals $35 million in grants and contracts per year for projects ranging from clinical neurosciences to treatment development to health policy and population health. The Department is recognized as an international leader in developing, testing, and implementing Collaborative Care, an integrated care model increasingly seen as a solution for population-based mental health care. Other areas of excellence include Addictions, Autism, High Risk Youth, Neurosciences, and Trauma, and the Department is developing innovative new programs in Technology and Mental Health, Global Mental Health, Maternal and Child Mental Health, and Targeted Intervention Development.The Department of Psychiatry and Behavioral Sciences currently has an outstanding opportunity for a Program Operations Specialist.Position Purpose:The Program Operations Specialist position will play an integral role in program administration, education and accreditation project management and providing administrative support to the Director, UW Psychiatry Residency Training Program and UW Integrated Care Training Program and Co-Director, AIMS Center. Responsibilities:Program Administration: 45%Development, maintenance and communication of policies and procedures in support of Psychiatry Residency Training Program, Integrated Care Training Program and the AIMS Center.Identify and implement projects that align with compliance matters with the Common Program Requirements (CPR) and the Clinical Learning Environment Review (CLER) by the Accreditation Council for Graduate Medical Education (ACGME) and Community-Based Programming.Review changing policy, education and accreditation standards with the Director and Associate Director of Education, ensuring compliance and standards across implementation plans.Evaluate logistics, communications, budget projections, and expenditure overview. Exercise independent judgement and decision making skills to resolve financial and budget concerns.Manage, prioritize and perform complex, confidential support services with the Director and Associate Director of Education. Manage the ongoing identification of relevant educational resources, including program website maintenance.Ensure complex program review data and processes are executed in a timely manner and review reports are prepared for appropriate audiences.Administer evaluation and satisfaction surveys for learning environment programs. Evaluate the efficacy and outcomes of learning environment services and identify opportunities for improving program quality and outcomes.Education and Accreditation Project Management: 45%In concert with the Director, identify, create, and manage projects necessary for compliance with the Common Program Requirements (CPR) and the Clinical Learning Environment Review (CLER) by the Accreditation Council for Graduate Medical Education (ACGME) and Community-Based Programming and requirements as well as institutional implementation of new standards and requirements.With the Director and Associate Director of Education, develop project documentation including project initiation charters, project management and requirements documents, project plans and timelines, progress charts, and quality review for educational, accreditation, and evaluations.Review new and ongoing education and accreditation standards with Director, identify and determine standards required for successful implementation plans.Anticipate needs and prioritize actions in order for the Director to provide optimal and appropriate engagement and oversight of supported programs.Serve as first point of contact for program inquiries, maintaining a high level of professionalism and customer service in managing inquiries and coordinating responses.Administrative Support: 10%Act as the principal executive liaison to the Director, provide direct administrative support to the Director, independently manage schedule based on changing priorities, responsibilities and events.Knowledgeably and perceptively draft, edit and finalize multifaceted communications, letters of recommendation and presentations on behalf of the Director across internal and external stakeholders.Prioritize activities of supported functional units to ensure obligations are met in a timely manner, exercising sound judgment and discretion as required. Participate in meetings of workgroups to develop manuals, independently research assigned policy areas for presentation and discussion.Manage the Director's demanding schedule, including arranging meetings and coordinating travel, managing reimbursements and purchasing in adherence to financial policies and procedures.Other duties as assigned Minimum Requirements:Bachelor's Degree in Business Administration, Public Administration, or related fieldThree years' experience providing program administration and project support demonstrating a high degree of accuracy Desired Requirements:Prior experience with higher education and/or healthcare administration Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.