The Educational Coordinator is part of the Special Education Department within the Peabody College at Vanderbilt University and is a key individual contributor responsible for overseeing the administration of academic and student support programs and services associated with a specialized academic enterprise. The Educational Coordinator participates in the recruitment, orientation, and advisement of students. Reporting to the Administrative Officer, to the Department Chair, and to the Faculty Program Director, the position interacts with faculty, staff, students, and external entities.
The Educational Coordinator develops policies, procedures and standards for ensuring students' timely completion of academic programs as well as student's compliance with general University guidelines. The position analyzes data and compiles and prepares reports on program effectiveness, and may represent the program internally and externally.
The Department of Special Education has a rich tradition of excellence in teacher education and is routinely ranked as one of the top training programs in the country. Our four-year degree program is structured to endow you with the necessary skills to assess, plan, and monitor the progress of persons with disabilities. Our program can also lead to licensure for kindergarten to twelfth grade.
The field experience component is essential to your program of study. Your field experiences will address a range of ages and disability levels including children and/or adults with intellectual disabilities, emotional and behavioral disorders, autism, developmental delays, learning disabilities, visual impairment, and/or severe/multiple disabilities.
As a student you will pursue an interdisciplinary major in exceptional learning with an emphasis in one of three specialty areas: mild and moderate disabilities (modified program), multiple and severe disabilities (comprehensive program), visual impairment. You may also combine the special education major with other Peabody majors such as human and organizational development, child development, and cognitive studies, as well as with majors in the College of Arts and Science.
The combination of a rigorous training program and bright, highly skilled graduates has created a great demand for our graduates by school systems throughout the United States.
Duties and Responsibilities
Oversees and coordinates the activities of the student services function for the academic unit; oversees the processes of admissions, advisement, and record keeping, and oversees aspects of student recruitment and/or candidacy for graduation as appropriate.
Oversees and coordinates the collection, compilation, and analysis of program activity data; designs data collection systems and procedures; develops, writes, and presents comprehensive reports; answers requests for program information, including surveys and annual reports.
Represents the director/department within and outside the university as needed; participates in state, regional, and national professional organizations; participates in department governance committee meetings.
Participates in the formulation and maintenance of operating policies and procedures for the student services area, and serves as liaison between faculty and advisement staff on policy and procedural matters.
Responds to inquiries and researches and resolves problems related to transactions handled by the unit; serves as liaison with other constituencies in the resolution of day-to-day administrative and operational issues.
Develops operating goals and objectives for the unit; implements and administers methods and procedures to enhance operations, as appropriate to the unit.
Advises and assists students in the determination of course requirements and scheduling of classes.
Oversees the admission application screening process; reviews applications and makes recommendations based on established guidelines and procedures; evaluates transcripts of current students and makes recommendations for probation or suspension as appropriate.
Establishes and administers processes and procedures for student records management, archiving, and destruction, in accordance with established regulations, policies, and standards for the maintenance, handling, and disposition of student and institutional records.
Coordinates financial advisement activities for prospective students, and develops and prepares a range of recruitment and admissions information handbooks and/or other literature, as appropriate.
Oversees and/or participates in the development and presentation of new student orientation programs.
May manage contract, grant and/or state funding, monitors budget expenditures; provides interim and final status reports; oversees, coordinates, and/or assists with proposal writing to develop additional funding.
May lead or supervise lower level staff in the execution of program/project initiatives.
Performs miscellaneous job-related duties as assigned.
Profile of an Ideal Candidate
Bachelor's degree from an accredited institution of higher education is necessary.
Master's degree from an accredited institution of higher education is preferred.
At least five years of directly related experience is necessary.
Completed degree(s) from an accredited institution that are above the minimum education requirements may be substituted on a year for year basis.
Ability to analyze course prerequisites, certification, and/or curriculum/graduation requirements is preferred.
Ability to investigate and analyze information and draw conclusions is preferred.
Ability to develop and deliver presentations is preferred.
Skill in budget preparation and fiscal management is preferred.
Knowledge of academic standards governing student probation, suspension, and/or expulsion is preferred.
Ability to communicate effectively, both orally and in writing is preferred.
Ability to analyze and solve problems is preferred.
Skill in examining and re-engineering operations and procedures, formulating policy, and developing and implementing new strategies and procedures is preferred.
Ability to foster a cooperative work environment is preferred.
Strong interpersonal and communication skills and the ability to work effectively with a wide range of constituencies in a diverse community is preferred.
Records maintenance skills are preferred.
Knowledge of applicable legislation, standards, policies and procedures within specialty area is preferred.
Knowledge of admissions standards is preferred.
Knowledge of student recruitment and retention issues is preferred.
Ability to develop, plan, and implement short- and long-range goals is preferred.
Knowledge of academic advisement procedure is preferred s.
Ability to compile and analyze statistical data, draw inferences, and prepare strategic and operational reports and recommendations is preferred.
Ability to create, compose, and edit written materials is preferred.
Program oversight and fiscal management abilities as well as the ability to monitor details is preferred.
Knowledge and comprehensive understanding of student records management principles, regulations, policies, and procedures is preferred.
About Vanderbilt University
Vanderbilt University, located in Nashville, Tennessee, is a top-15 private research university offering a full range of undergraduate, graduate and professional degrees. Vanderbilt is situated on a 330-acre campus near the thriving city center, serving more than 12,000 students and employing almost 7,000 faculty and staff. The university's students, staff, and faculty frequently cite Nashville and the surrounding area as one of the many perks of being a part of the Vanderbilt community. Vanderbilt University is a place where your expertise will be valued, your knowledge expanded, and your abilities challenged. It is a place where your diversity is sought and celebrated. Vanderbilt was recently named as one of "America's Best Large Employers" and the top employer in Tennessee and the Nashville metropolitan area in 2018 (Forbes).
About Vanderbilt Benefits
Vanderbilt University offers a competitive, flexible benefits package including health, dental, vision, life, accidental death & dismemberment, disability insurance, paid time off, and a 403(b) retirement plan with employer match. Vanderbilt offers tuition assistance to employees, spouses, and dependent children.
Commitment to Equity, Diversity and Inclusion
Vanderbilt University is committed to achieving the goal of a diverse and inclusive academic community of faculty, staff, and students. We seek individuals who are committed to this goal and our campus values.
Internal Number: 1901756
About Vanderbilt University
Vanderbilt University is a center for scholarly research, informed and creative teaching, and service to the community and society at large. Vanderbilt will uphold the highest standards and be a leader in the quest for new knowledge through scholarship, the dissemination of knowledge through teaching and outreach, and the creative experimentation of ideas and concepts. In pursuit of these goals, Vanderbilt values most highly intellectual freedom that supports open inquiry, equality, compassion, and excellence in all endeavors.
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