As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for four consecutive years.The Department of Psychiatry and Behavioral Sciences within the UW School of Medicine is the third largest clinical department within the School of Medicine with 285 full-time faculty members, 280 clinical faculty members, and over 200 staff. Department faculty provide clinical services in 5 hospitals, 14 primary care locations, and several outpatient sites in addition to telepsychiatry consultations to more than 150 clinics in Washington and beyond. As the only academic psychiatry department serving the five state WWAMI region (Washington, Wyoming, Alaska, Montana, Idaho), the Department's highly competitive residency training program is largely responsible for developing the mental health workforce in the Pacific Northwest. The Department's robust research portfolio totals $35 million in grants and contracts per year for projects ranging from clinical neurosciences to treatment development to health policy and population health. The Department is recognized as an international leader in developing, testing, and implementing Collaborative Care, an integrated care model increasingly seen as a solution for population-based mental health care. Other areas of excellence include Addictions, Autism, High Risk Youth, Neurosciences, and Trauma, and the Department is developing innovative new programs in Technology and Mental Health, Global Mental Health, Maternal and Child Mental Health, and Targeted Intervention Development.The Department of Psychiatry and Behavioral Sciences currently has an outstanding opportunity for a Program Administrator.Position Purpose:The Program Administrator position will play an integral role in independently developing and coordinating comprehensive administrative support for all clinical education in psychiatry for UWSOM students and PA teaching programs. This includes managing all clinical education for UWSOM/PA students in Seattle and throughout the Washington, Wyoming, Alaska, Montana and Idaho (WWAMI) region. The position is responsible for the management of the program and will report to the Assoc. Director of Education Administration with a operational report to the Program Director. The position oversees clinical education for ~320 students/year across 15 clerkship sites and 20+ WRITE sites working with students, clinical faculty, regional administrators and residents. Serve as first point of contact for program inquiries, maintaining a high level of professionalism and customer service. The position will also be responsible for identifying, developing and implementing program development initiative along with a practice of continuous process improvement. The position will support the mission of UW Medicine to improve the health of the public through excellent clinical care, education and research in the state of Washington and the greater WWAMI region. Administratively supporting the medical student trainees will foster future clinicians to improve access to behavioral health care in the WWAMI region, further advancing the commitment to service, education, and scholarship at the University of Washington. The position coordinates clinical education for ~320 students/year across 15 clerkship sites and 20+ WRITE sites working with students, clinical faculty, regional administrators and residents. Responsibilities:Program Administration: 60%Development, maintenance and communication of policies and procedures in support of clinical education in psychiatry for UWSOM students and PA teaching programs.Oversight and management of clerkship budgets. Internal consultant and resource manager: training students in appropriate use of technical components of scheduling and program resources as well as management of student portfolios.Ensure submission of all student grades and nominations for School of Medicine and Departmental honors and awards, trouble-shoot any difficulties in obtaining grades, reconcile inconsistent grades; formatting, distributing, and scoring final written exam (including creating statistical validity data and tracking of all students' performance by rotation and site), assisting students with course choices, being departmental liaison for visiting medical students and other enquirers.Oversee student enrollment information and updates, requesting SoM Letters of Good Standing, evaluate all completed online evaluations for every student, create draft grade templates.For Seattle area students, developing common lecture schedules, liaising with the School of Medicine, Seattle Children's, and WSH/CSTC to include scheduling of their student specific trainings. Also create detailed 6-week rotation schedule for HMC students.Rotate Harborview students to inpatient teams and create night call schedule every 6 weeks. Use this information every 6 weeks for online evaluation creation.Facilitate and oversee on-boarding setup and support services for incoming trainees, including; orientation, resource management and badging/access requirements.Coordinate clerkship written exam scores and course grades to every student for basic clerkships and psychiatry electives (approx. 245 students/year).Monitor and update clerkship website with student lecture and call schedules; work with webmaster to maintain current information in website (policies, procedures, goals, forms, faculty and reference information, etc.) Work with 4 Chief Residents and 4 site preceptors to coordinate student education activities at Seattle area teaching sites.Provide direct support to Psychiatry Clerkship Director and Assistant Director, including acting as primary clerkship program liaison, meeting logistics and handling travel & reimbursement arrangements.Program Development: (20%)Manage goals, objectives, outcome metrics and collaboration opportunities with other internal and external partners.Manage the ongoing development and refinement of the program's current and future curriculum and administrative structure under the direction of the Clerkship Director.Ensure timely completion of required feedback, evaluations, and program assessments through continuous communication and coordination with faculty, students and administrators.Management of clerkship program evaluation system including administering evaluations of the students, Program and faculty via E-Value and preparing regular performance reports for the Program Director and teaching faculty. Faculty/Resident Teaching and Training Programs: (10%)Plan operational and administrative support to SOM/departmental teaching and training programs at HMC.Plan coverage plans for events scheduling/speaker coordination/calendar distribution, room reservation and facilities coordination.Coordinate with instructors and department residency program, creation of syllabi, and speaker assistance (R2 ER Psych seminars.)Visiting Medical Student Support: (5%)Professionally manage inquiries about training opportunities with the department. Schedule UW SoM approved visiting US and international medical students for available Psych electives, tracking payment submissions, application for computer accounts and other systems access, coordinate with UWNA/SC/etc. to ensure their needs regarding visiting student information/documentation are met, housing is provided along with transportation and course information.Track home school's grade forms are completed and submitted.There were 43 UWSoM approved US/Canadian visiting students who requested 143 Psychiatry elective positions.Other Duties as Required: (5%)Anticipate common problems and proactively provide resolutions.Project a positive and professional image of the Department and its teaching programs: functions as the first contact liaison to students, faculty, residents, community sites, and school administration for any issues or questions relating to the clerkship.Demonstrate an ongoing commitment to improving the performance and skill of self and co-workers; works positively to resolve issues; brings concerns to the correct person(s) as appropriate.Supervisory Responsibilities:Assign, evaluate and monitor the Program Assistant and perform semi-annual and annual performance reviews.Making hiring decisions to fill new and or vacant positions, facilitate training, onboarding and orientation of new employees.Assigning work hours and clearly address expectations of professionalism and effectively recommend performance incentive or disciplinary action.Develop, maintain, and support metrics for accountability to staff to uphold service level expectations. Effectively and confidentially resolve grievances or complaints.Minimum Requirements:Bachelor's Degree in Business Administration, Public Administration, or related fieldTwo to three years experiences providing program support demonstrating a high degree of accuracy and sound judgmentDesired Qualifications:Prior experience with higher education and/or healthcare administrationWillingness to travel between worksites (UW Health Sciences and Harborview Medical Center.Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.