Under the supervision of the Associate Vice President of Policy (AVPP), the Administrative Coordinator (AC) provides administrative and program support to the Policy and Leadership department’s year-round programs and projects and works to create, maintain, and improve the systems and processes that enable staff to provide the highest quality outputs and service to stakeholders, partners, and program participants. The AC will provide critical support to the following initiatives Early Childhood Leadership Academy (ECLA), Early Development Instrument Project (EDI), Risk and Reach Project, and Policy in Action.
The AC is responsible for managing department resources and building systems that advance the Policy and Leadership department’s vision for producing policy and leadership opportunities that lead to improved outcomes for children, families and communities. This role requires exceptional attention to detail, ability to perform in fast-paced environment, manage multiple competing priorities, and experience in create systems and documenting best practices to evolve and enhance effectiveness of department projects and staff productivity.
The AC will support and collaborate with the Associate Directors to identify specific needs. The AC will work with Program Coordinators to develop a strategy to execute program logistics and effective planning for the different programs.
PRINCIPAL ROLES AND RESPONSIBILITIES:
Programming Support, Operations, and Coordination (50%)
Coordinate and manage logistics of department events (i.e. ECLA seminars, stakeholder meetings, and EDI activities, Social Justice Coalition, Lunch and Learns, etc.)
Creating and submitting reimbursement forms/templates and vendor payments for events
Contribute to logistical planning for ECLA Program execution
Support ECLA program participants and EDI partners
Program Operations, Communications and Administrative Support (30%)
Organize and maintain program documentation, resources, and tools to improve efficiency and standardize processes.
Support team members on research and special projects, as needed
Track, code, and monitor program expenses including expense reports and check requests
Monitor project budgets and support Associate Director’s with the reconciliation process
Scheduling team meetings and preparing agendas
Manage appointment requests for AVPP
Data and Evaluation Support (10%)
Ensure stakeholder contact information is accurate and up to date in the department contacts database
Pull contact reports quickly and accurately for event name tags, email distributions, etc
Create and maintain spreadsheet that track vendor contracts and payments
Other special projects, as needed (10%)
Bachelor’s Degree or equivalent experience
Exceptional organizational skills and detail orientation, including past experience coordinating logistics for events or programs
Experience drafting and editing effective, streamlined and error-free communications
Strong research skills
Self-directed and self-motivated
Creativity and ability to implement innovative ideas to improve process management
Strong relationship-building skills with internal and external stakeholders
High proficiency in Microsoft Excel, PowerPoint, Outlook and Word
Demonstrated ability to plan strategically, prioritize time, and manage implementation of plans in fast-moving, changeable environments
About Erikson Institute
We are the premier early childhood development organization committed to ensuring that all children have equitable opportunities to realize their potential.
Erikson Institute’s graduate school uniquely prepares child development, education, and social work leaders to improve the lives of young children and their families. Our impact and influence are further amplified through our innovative academic programs, applied research, direct services in the community, and advocacy and policy and leadership.
Erikson Institute is an equal opportunity employer. We consider all applicants for employment without regard to race, color, religion, national or ethnic origin, gender, gender identity, gender expression, sexual orientation, marital status, age, disability, veteran status, or any other classes protected by federal, state, or local laws. In addition, Erikson Institute provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans With Disabilities Act and applicable state and local laws (including during the application or hiring process).
To learn more, please visit our web site at www.erikson.edu
Please email, fax or mail a cover letter and resume to:
Associate Vice President of Policy
451 North LaSalle Street
Chicago, IL 60654
NO phone inquiries please.
About Erikson Institute
In everything we do, Erikson Institute — the nation’s premier graduate school in child development — works to improve the care and education of children age birth to eight.
•We prepare early childhood professionals to help children reach their full potential and to support families.
•We assess and treat children’s developmental, behavioral, social-emotional, and learning issues.
•We support stressed parents and help them build their strengths.
•We improve Chicago’s schools.
•We enhance math education in preschools and kindergarten.
•We study early childhood programs to understand what works and why.
These are just a few examples of the ways we work to change the lives of children and families. We achieve our mission through:
•academic programs that provide deep knowledge of early growth and development essential to working effectively with young children; ongoing professional development to sharpen the skills and effectiveness of those working in the early childhood field.
•online programs that expand access to advanced education.
•direct services to families.
•applied research that pinpoints effective early childhood programs, practices and policies.
•com...munity partnerships and initiatives that improve and expand services in schools, social service agencies, the child welfare system, health services, courts, and more.
Each year, the work of our faculty, researchers, alumni, and students touches the lives of an estimated 4 million young children across the nation.