Founded in 1977, ZERO TO THREE works to ensure that babies and toddlers benefit from the early connections that are critical to their well-being and development. Our mission is to ensure that all babies and toddlers have a strong start in life. At ZERO TO THREE we envision a society that has the knowledge and will to support all infants and toddlers in reaching their full potential. Our Core Values Statement: We believe that how we do our work is as important as what we do. To learn more about ZERO TO THREE, please visit our website at zerotothree.org.
The Program Coordinator supports the work of the ITCP across the 8 evaluation sites, 40 implementation sites and 10 outreach sites. This position coordinates activities and provides programmatic and administrative support for the program.
Essential Duties and Responsibilities
Develops the meeting room in Adobe Connect for each different type of meeting and audience;
Schedules monthly site team meetings including preparing reminders and agenda items when requested;
Participates on the Planning team for ITCP/SBCT annual Cross Sites meeting, SBCT activities at ZTT Annual Meeting and the annual Scientific Meeting, and other trainings hosted by SBCT sites;
Assist the Director in developing all contract bids, filling out all required forms for contracts, collect W-9’s and SBSC forms, and ensure all contracts are executed;
Complete Concur expense reports for the Director and assist other staff with Concur questions;
Serve as the liaison to financial staff;
Disseminate resources to ITCP/SBCT communities;
Act as DC liaison for off-site ITCP/SBCT staff;
Design and distribute evaluation surveys for all trainings;
Analyze meeting participant satisfaction with ITCP/SBCT training including the Cross Sites meeting;
Assists in the development and maintenance of the ITCP networking platform; Assist in the dissemination of Policy Briefs, working with Creative Services to enter tickets and tracking those to ensure that the work is completed timely;
Keep the contact list for all listservs, organizations and individuals up to date;
Track and approve all non-ZTT reimbursement expense forms from all meetings, including Cross Sites and send those to the Director for signature;
Produces agendas and minutes from designated meetings;
Coordinate logistics for all meetings related to the work of the ITCP;
Serve in the lead role in managing the Infant Toddler Court Team ZTT website;
Order materials and supplies for the ITCP project;
Prepare Power Point slides for member of the team to use for presentations; and
Performs other duties as assigned for the purpose of ensuring the efficient and effective functioning of the ITCP project
Skills and Experience
Minimum 4 years of work experience in related field
Strong interpersonal skills with the ability to relate effectively to people of varied disciplines, backgrounds, and cultures
Ability to interface with individuals at all levels of the organization including Board members
Ability to manage multiple tasks and priorities
Ability to work as a member of a project team
Ability to set goals and develop strategies to reach those goals
Experience with Adobe Connect meeting and webinar tools
Knowledge of infant and toddler development is useful but not required
Experience with databases and listservs
Experience conducting information searches on the World Wide Web
Experience developing electronic newsletters and writing brief fact sheets
Excellent written and oral communication skills
Excellent organizational skills
Strong skills in the use of Microsoft Office software, including Word, Excel, and PowerPoint, and skills in Adobe Connect
Ability to engage in limited travel
Encourages and practices critical thinking
Is self-reflective and empathic
Recognizes the influence of workplace relationships on outcomes and results
Maintains a respectful and accepting approach to others
Follow through on all requests
Manages task and priorities independently adhering to project timelines
Awareness of the influence of the larger context on individual behavior
Collaboratively and creatively supports the work efforts of colleagues at all levels and in all areas of the organization
Bachelor’s degree in related field.
While performing the responsibilities of the job, the employee is constantly required to use finger dexterity as well as sufficient hand dexterity to use a computer keyboard and be capable of reading a computer screen. Also, may need to remain seated for long periods of time and have the ability to perform repetitive motions, push objects, reach for objects and grasp objects, including a writing instrument. Employee is frequently required to walk, communicate verbally, and hear well enough to detect nuances and receive detailed information. The employee may be required to bend, stand, pull objects, squat, or kneel. Vision abilities required by this job include close vision for data preparation or analysis, and expansive reading. Must have the ability to lift up to 30 pounds.
The work conditions described here is representative of those an employee encounters while performing this job. Depending on work location, the incumbent will typically work indoors in a heated and air-conditioned office, with a mixture of natural, incandescent and fluorescent light with low to moderate noise levels or be subject to working conditions conducive to a home office. When travel is expected the incumbent will be exposed to outside environmental conditions during those times.
ZERO TO THREE: National Center for Infants, Toddlers, and Families is proud to be an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities
About ZERO TO THREE, National Center for Infants, Toddlers, and Families
Our mission is to ensure that all babies and toddlers have a strong start in life. At ZERO TO THREE, we envision a society that has the knowledge and will to support all infants and toddlers in reaching their full potential.
OUR CORE VALUES STATEMENT
We believe that how we do our work is as important as what we do.
By embracing our values, every member of the ZERO TO THREE community contributes to a healthy and positive culture, a more successful organization, and better outcomes for infants, toddlers and their families.
Passion and persistence in helping infants and toddlers thrive
The centrality of healthy positive relationships, including:
A commitment to family in our work and in staff work-life balance
Consistent and authentic collaboration
Respectfulness, inclusiveness and diversity
The highest standards of excellence in our work, including:
Integrity, openness, honesty and transparency
Opportunities for leadership and professionalism
Evidence-based learning and reflection
The freedom to make and learn from mistakes