University Child Development School (UCDS), an independent school serving students from preschool to 5th grade, is searching for an Executive Assistant to the Head of School. UCDS is located in Seattle Washington. UCDS encourage students to stretch, reflect, collaborate, and think expansively – enriching their educational growth and ensuring they thrive in school and beyond. The Executive Assistant to the Head of School plays a key role in the daily life of the school, and has extensive contact with students, parents, faculty, staff, the Board of Trustees and the wider community.
Position Summary: Reporting to the Head of School, the Executive Assistant (EA) position supports the Head of School’s leadership role by maintaining an effective and well-organized office and by helping ensure efficient school operations. The EA will be expected to help create a sense of order and good humor in a fast-paced work environment that requires good judgment, strong attention to detail, and the ability to prioritize. Excellent verbal and written communication skills, along with strong project management, are also essential EA qualities. The successful candidate will bring school experience, and will demonstrate the ability to work independently and prioritize amongst competing goals and objectives.
In this position, the EA should be accessible, approachable, and welcoming, managing confidential situations with discretion, respect, and sensitivity. Candidates must exhibit an appreciation of, a sensitivity to, and respect for a diverse academic environment, inclusive of students, faculty, and staff of varying social, economic, cultural, ideological, and ethnic backgrounds. The EA sets professional boundaries and demonstrates social flexibility with a wide range of community members.
This is a full-time, 12-month position.
Ensure the Head of School is prepared, informed, and on time for appointments, including making all necessary reservations and/or travel arrangements.
Schedule Board and Board Committee meetings, take comprehensive meeting minutes, schedule the meeting space and any technology needs, assist in creation of meeting materials, and make all food and beverage arrangements.
Aid in the accurate creation and/or dissemination of communications as needed by the Head of School and Board of Trustees, including schedules; presentations; meeting agendas, minutes, and reports; Survey/questionnaires; Data Sets; and parent mailings.
Support the Head of School’s daily operation of the school, short and long-term goals, and institutional projects.
Meet and welcome all visitors to the Head of School’s office.
Screen and direct phone calls to the Head of School.
Make appointments, and maintain and update the Head’s calendar.
Maintain rosters and records.
Maintain the Board Website and the permanent records of the Board of Trustees.
Assist with the creation of presentations made by the Head.
Manage special projects as assigned by the Head of School.
Act as backup for the front office staff and other administrative personnel as needed
Attend faculty and admin meetings.
Serving on an assigned faculty/admin committee to carry out important school functions.
Work using the NAIS Guidelines of Professional Practice for Executive Assistants to the Head of School.
5+ years of high-level administrative support/management support experience, preferably in schools.
Familiarity with educational institutions.
Experience working with a Board of Trustees.
Good understanding of database management.
Superior project management skills and ability to work independently and collaboratively.
Excellent written and verbal skills, with precision and accuracy in all communications.
Ability to maintain confidentiality and discretion.
Additional Salary Information: A comprehensive and market-competitive benefits program including: paid holidays, vacation time, sick leave, health insurance, and retirement benefits.
UCDS designs a culture of inquiry essential to meaningful learning. We cultivate reflective, collaborative, skillful thinkers who ignite positive change in their communities. We engage diverse perspectives in an ongoing effort to shape and share our innovative education model.