As a UW employee, you have a unique opportunity to change lives on our campuses, in our state and around the world. UW employees offer their boundless energy, creative problem solving skills and dedication to build stronger minds and a healthier world. UW faculty and staff also enjoy outstanding benefits, professional growth opportunities and unique resources in an environment noted for diversity, intellectual excitement, artistic pursuits and natural beauty. All of which has allowed the UW to be nationally recognized as a "Great College to Work For" for four consecutive years.The Department of Psychiatry and Behavioral Sciences within the UW School of Medicine is the third largest clinical department within the School of Medicine with 285 full-time faculty members, 280 clinical faculty members, and over 200 staff. Department faculty provide clinical services in 5 hospitals, 14 primary care locations, and several outpatient sites in addition to telepsychiatry consultations to more than 150 clinics in Washington and beyond. As the only academic psychiatry department serving the five state WWAMI region (Washington, Wyoming, Alaska, Montana, Idaho), the Department's highly competitive residency training program is largely responsible for developing the mental health workforce in the Pacific Northwest. The Department's robust research portfolio totals $35 million in grants and contracts per year for projects ranging from clinical neurosciences to treatment development to health policy and population health. The Department is recognized as an international leader in developing, testing, and implementing Collaborative Care, an integrated care model increasingly seen as a solution for population-based mental health care. Other areas of excellence include Addictions, Autism, High Risk Youth, Neurosciences, and Trauma, and the Department is developing innovative new programs in Technology and Mental Health, Global Mental Health, Maternal and Child Mental Health, and Targeted Intervention Development.The Department of Psychiatry and Behavioral Sciences currently has an outstanding opportunity for an ADMINISTRATIVE ASSISTANT 3. This full-time (100%) administrative position will play a key role administrating the mH4mh (mHealth for Mental Health) program and will have additional duties coordinating the BRiTE (Behavioral Research in Technology and Engineering) center. The mH4mh program focuses on developing mobile-based tools to improve the lives of people with serious mental illness and is housed within the BRiTE center, whose mission is to improve behavioral health through technology and engineering. Detailed information about the BRiTE center and the mH4mh program can be found at the websites: www.mh4mh.org and www.brite.uw.edu.This position will work closely with the mH4mh program to schedule, coordinate, and support project activities across Washington and the U.S. (see responsibilities list for more detail). The position will also serve as one of the primary contacts for the BRiTE Center and research stakeholders, study sites, and state and agency leaders involved in or interested in the various projects implemented by the mH4mh team. This role will work on cutting edge projects that develop and implement evidence-based digital tools to improve the lives of people with mental illness on a population level.Responsibilities: Coordinate and schedule project meetings;Track invoice receipts and process general reimbursements for project activities;Manage the mH4mh team Procard, including purchases and reconciliation;Resolve problems and respond to inquiries regarding rules, regulations, policies, department procedures, and department services; answer the phone; receive and refer visitors;Assist in the preparation, development, and monitoring of contracts and grants for the lab;Coordinate and track travel arrangements and create detailed travel itineraries for travelers;Process complex travel reimbursements;Coordinate meetings and conferences, including preparing agendas, announcements, and minutes, arranging and setting up conference rooms, AV equipment, and food/beverage orders;Assist with testing new technologies to ensure quality and usability;Assist in data collection, data entry, and data management;Research and analyze various issues, programs, policies, or data and develop reports to provide high level context that may support decision making;Coordinate project materials, including slides, handouts, and similar materials, including tracking on various versions, types, and locations;Establish office and administrative systems and procedures and analyze current workflows and practices to ensure the lab is in compliance with University of Washington policies and/or other external regulations;Act as a liaison between researchers, program partners, study sites, event venues, and travel agencies to ensure that all administrative efforts for project activities are complete;Exercise judgement to solve unusual administrative problems in a way consistent with the objectives and policies of the lab and department.Perform related duties as required.Minimum Requirements:High school graduation or equivalent AND four years of full-time clerical experience OR equivalent education/experience. Superior organizational skills, demonstrated strong attention to detail and problem-solving skills;Excellent interpersonal skills.Ability to communicate effectively, orally and in writing, and to collaborate with a wide variety of people;Ability to prioritize work appropriately and to work effectively both as a team member and independently with minimal supervision;Ability to work on multiple projects with oversight by several staff members;Proficiency in the use of software applications such as Microsoft Word, Excel, PowerPoint and Outlook.Desired Requirements: Experience with UW travel and reimbursement policies;High attention to detail;Experience working with public or representing an organization to other organizations; Application Process:The application process for UW positions may include completion of a variety of online assessments to obtain additional information that will be used in the evaluation process. These assessments may include Work Authorization, Cover Letter and/or others. Any assessments that you need to complete will appear on your screen as soon as you select "Apply to this position". Once you begin an assessment, it must be completed at that time; if you do not complete the assessment you will be prompted to do so the next time you access your "My Jobs" page. If you select to take it later, it will appear on your "My Jobs" page to take when you are ready. Please note that your application will not be reviewed, and you will not be considered for this position until all required assessments have been completed.
Founded in 1861, the University of Washington is one of the oldest public institutions in the west coast and one of the preeminent research universities in the world. The University of Washington is a multi-campus university comprised of three different campuses: Seattle, Tacoma, and Bothell. The Seattle campus is made up of sixteen schools and colleges that serve students ranging from an undergraduate level to a doctoral level. The university is home to world-class libraries, arts, music, drama, and sports, as well as the highest quality medical care in Washington State and a world-class academic medical center. The teaching and research of the University’s many professional schools provide undergraduate and graduate students the education necessary toward achieving an excellence that will serve the state, the region, and the nation. As part of a large and diverse community, the University of Washington serves more students than any other institution in the Northwest.