About the Organization Founded in 1977, ZERO TO THREE works to ensure that babies and toddlers benefit from the early connections that are critical to their well-being and development. Our mission is to ensure that all babies and toddlers have a strong start in life. At ZERO TO THREE, we envision a society that has the knowledge and will to support all infants and toddlers in reaching their full potential. Our Core Values Statement: We believe that how we do our work is as important as what we do. To learn more about ZERO TO THREE, please visit our website at www.zerotothree.org.
Summary This is an entry-level position for a highly motivated individual to serve as a Junior Financial Analyst for a portfolio of federal, state, and private grants. Working closely with the Chief Financial & Administrative Officer, Director of Grants and Contracts, Controller, Project Directors, and Development staff, the individual will be contribute to supporting the Organization’s financial management and coordination of project financial planning, budgeting and forecasting. The Junior Financial Analyst also will support the organization’s subcontract administration.
Essential Duties and Responsibilities
Develops budgets and budget narratives for proposals to funders in collaboration with Program and Development staff and in accordance with established proposal deadlines.
Reviews new awards for compliance requirements, follows established setup procedures for files and financial management, and provides a summary of the new grant terms to the CFAO and Project Director/Manager. Convenes the award kick-off meeting.
Performs in-depth analysis of financial data related to grants and contracts, identifying trends and potential issues with spending patterns. Monitors and verifies allowable costs.
Prepares monthly financial analysis of project spending and labor allocation charges. Convenes regularly with Project Directors to review project financials and assess need for budget revisions.
Produces preliminary and final financial reports for review by Project Director and G&C Director prior to submission to funders.
Manages subcontract administration for all contracts entered into under individual awards, including tracking billings submitted by vendors/consultants and assessing whether billings are within contract compliance.
Administers contract management database, including setting up new vendor records, maintaining up-to-date records and managing action alerts.
Provides backup support to other Analysts during surge and leave periods.
Works with Accounting to review and approve billing invoices, ensure labor allocations are accurate and up-to-date, and close out projects in a timely manner.
Works with program staff and contractors to resolve problems.
Prepares budget forecasts for future project spending and for the organization’s fiscal year budget.
Performs other duties as assigned to ensure the efficient and effective functioning of the department.
Access to compensation data is necessary to perform job responsibilities.
Skills & Experience
At least one year of experience working in a Finance Department role.
Must be attentive to detail, extremely well organized, able to work under pressure and meet frequent deadlines.
Strong interpersonal and communication (oral and written) skills, analytical and problem solving abilities.
Ability to maintain confidentiality.
Knowledge of MS Office, including Word and Excel, required. Experience with report writer tools (e.g. JET Reports) desirable.
Experience using accounting and financial reporting systems a plus.
Demonstrated ability to coordinate projects independently and work constructively as part of a team.
Ability to manipulate, analyze, and interpret data. Ability to organize facts and present issues in a clear, concise and logical manner.
Must be flexible with a strong "team" attitude.
Must be able to exercise good judgment and maintain confidentiality.
Knowledge of financial management principles, accounting rules, Federal rules and regulations (Uniform Guidance 2 CFR 200, 48 FAR) and the meaning of standard contract clauses beneficial.
Encourages and practices critical thinking
Is self-reflective and empathic
Recognizes the influence of workplace relationships on outcomes and results
Maintains a respectful and accepting approach to others
Awareness of the influence of the larger context on individual behavior
Collaboratively and creatively supports the work efforts of colleagues at all levels and in all areas of the organization
Bachelor’s degree in finance, accounting, or business administration.
While performing the responsibilities of the job, the employee is constantly required to use finger dexterity as well as sufficient hand dexterity to use a computer keyboard and be capable of reading a computer screen. Also may need to remain seated for long periods, have the ability to perform repetitive motions and reach for objects. Employee is frequently required to hold a writing instrument, communicate verbally, and hear well enough to detect nuances and receive detailed information. They may be required to grasp objects, push and pull objects, bend, stand, walk, squat or kneel. Vision abilities required by this job include close vision for data preparation or analysis, and expansive reading.
The work conditions described here is representative of those an employee encounters while performing this job. Depending on work location, the incumbent will typically work indoors in a heated and air-conditioned office, with a mixture of natural, incandescent and fluorescent light with low to moderate noise levels or be subject to working conditions conducive to a home office. When travel is expected, the incumbent will be exposed to outside environmental conditions during those times.
ZERO TO THREE: National Center for Infants, Toddlers, and Families is proud to be an Equal Opportunity Employer of Minorities, Females, Protected Veterans, and Individual with Disabilities
About ZERO TO THREE
Our mission is to ensure that all babies and toddlers have a strong start in life. At ZERO TO THREE, we envision a society that has the knowledge and will to support all infants and toddlers in reaching their full potential.
OUR CORE VALUES STATEMENT
We believe that how we do our work is as important as what we do.
By embracing our values, every member of the ZERO TO THREE community contributes to a healthy and positive culture, a more successful organization, and better outcomes for infants, toddlers and their families.
Passion and persistence in helping infants and toddlers thrive
The centrality of healthy positive relationships, including:
A commitment to family in our work and in staff work-life balance
Consistent and authentic collaboration
Respectfulness, inclusiveness and diversity
The highest standards of excellence in our work, including:
Integrity, openness, honesty and transparency
Opportunities for leadership and professionalism
Evidence-based learning and reflection
The freedom to make and learn from mistakes