The Administrative Manager is a full-time position as part of the Early Math Collaborative (the Collaborative). The Collaborative provides professional development for educators, conducts research, and disseminates information about early mathematics. The position focuses on the ongoing management of budgets, spending, human resources, events coordination, and communication within the Collaborative. The Administrative Manager reports to the Director.
Manage and direct administrative functions in support of the Project Director regarding
Management and oversight of all budgets
Development of new project budgets
Monitoring of all expenditures
Management of staff allocations to cost centers
Creation and/or submission of all other financial-related forms, including Expense Reports, Check Requests, Stipend Requests, & Supplemental Compensation Requests
Coordination of these efforts with Collaborative management
Coordination of these efforts with Erikson departments outside the Collaborative, including especially Accounting and Human Resources Departments
Manage internal functioning of the Collaborative:
Maintain a Collaborative-wide calendar of events
Assist with Collaborative-wide communications of announcements
Controlling organization and maintenance of electronic files on the M: drive
Running as-needed meetings of support and resource staff to address issues related to internal functioning
Maintaining office environment/supplies
Hold a Collaborative credit card
Control Collaborative event management processes (PD, conferences, seminars, trainings, lectures), working alongside section support staff who may be in charge of particular events, including:
Communicate with Erikson departments on room set-up, deliveries, & IT support
Reserving rooms and facilities
Arranging and supervising student support around set-up and clean-up
Provide Support to the Management Team, including the Director and Principal Investigator, including:
Producing agendas and minutes for the Management Team Meetings
Assisting with agendas and drafting minutes for the Content Team Meetings
Assisting with the Strategic Planning process
Supervise part-time student and temporary workers as necessary
Perform other duties as assigned.
Bachelor’s degree or equivalent.
Two years of related experience in an administrative/managerial role.
Excellent written and oral communication skills
Strong Excel spreadsheet skills and experience with budgeting and pivot tables
Fluency with email, file sharing, Google, etc.
Proficiency with Microsoft Office software: Word, PowerPoint
Excellent organizational skills and ability to manage many tasks
Dependability, punctuality, discretion, and initiative
Ability to work as part of a team
About Erikson Institute
We are the premier early childhood development organization committed to ensuring that all children have equitable opportunities to realize their potential.
Erikson Institute’s graduate school uniquely prepares child development, education, and social work leaders to improve the lives of young children and their families. Our impact and influence are further amplified through our innovative academic programs, applied research, direct services in the community, and advocacy and policy and leadership.
Erikson Institute is an equal opportunity employer. We consider all applicants for employment without regard to race, color, religion, national or ethnic origin, gender, gender identity, gender expression, sexual orientation, marital status, age, disability, veteran status, or any other classes protected by federal, state, or local laws. In addition, Erikson Institute provides reasonable accommodations to qualified individuals with disabilities in accordance with the Americans With Disabilities Act and applicable state and local laws (including during the application or hiring process).
In everything we do, Erikson Institute — the nation’s premier graduate school in child development — works to improve the care and education of children age birth to eight.
•We prepare early childhood professionals to help children reach their full potential and to support families.
•We assess and treat children’s developmental, behavioral, social-emotional, and learning issues.
•We support stressed parents and help them build their strengths.
•We improve Chicago’s schools.
•We enhance math education in preschools and kindergarten.
•We study early childhood programs to understand what works and why.
These are just a few examples of the ways we work to change the lives of children and families. We achieve our mission through:
•academic programs that provide deep knowledge of early growth and development essential to working effectively with young children; ongoing professional development to sharpen the skills and effectiveness of those working in the early childhood field.
•online programs that expand access to advanced education.
•direct services to families.
•applied research that pinpoints effective early childhood programs, practices and policies.
•com...munity partnerships and initiatives that improve and expand services in schools, social service agencies, the child welfare system, health services, courts, and more.
Each year, the work of our faculty, researchers, alumni, and students touches the lives of an estimated 4 million young children across the nation.