DEPARTMENT OVERVIEWResource Management and Planning (RMP) provides core infrastructure services for UC San Diego, impacting the Campus and Medical Center population of approximately 66,500 students, staff and faculty, and billions in physical assets consisting of approximately 10 million gross square feet of buildings (over 300 Instructional and Research buildings at multiple locations): Main Campus, Elliott Field, Scripps Institution of Oceanography, Point Loma and the University of California Medical Centers in Hillcrest and La Jolla. Business units within RMP, which currently consists of Early Childhood Education Center and Mesa Child Development Center, Imprints, Parking, Fleet & Shuttle Services, People Movement, UC San Diego Bookstore; Community Safety (Police); Environment, Health & Safety; Capital Project Management; Design and Development Services; Facilities Management (including campus energy management, and utilities procurement, generation and distribution); Campus Research Machine Shop; Policy & Records Administration; Campus Planning; Strategic Energy Initiatives; and RMP - Financial Services Unit.
POSITION OVERVIEW:The Associate Vice Chancellor – Financial and Facilities Services (AVC-FFS) reports directly to the Vice Chancellor for Resource Management and Planning (RMP), functioning as the primary line officer, with signature authority, and acting on behalf of the Vice Chancellor in his absence. The AVC-FFS is a member of the Vice Chancellor's leadership team, and other advisory groups. The AVC-FFS advises the Vice Chancellor, coordinates with other senior campus officials on all matters of interest to the Vice Chancellor and represents the Vice Chancellor in discussions with executive and senior campus leadership.
The AVC-FFS performs a wide range of duties which require tact, sensitivity, independent judgment, diplomacy, organizational skills, flexibility, and discretion; and must maintain strict confidentiality of confidential information.
This is a highly visible, interactive, and inclusive position that requires direct and continuous interaction, negotiation and conflict resolution with leadership of all components of the Campus and University, Campus Counsel, public officials and stakeholders.
Lead special projects and initiatives with campuswide and community impact in support of the campus mission and strategic plan.
The AVC-FFS serves as VCRMP Controller, responsible for the management, planning, analysis, execution, reporting, accountability and cost containment of approximately $344 million in core and non-core funds ($14 M Deferred Maintenance, $110 core funds, $220 auxiliary and recharge funds). Act as the primary liaison between VC Financial Officer and the Vice Chancellor with responsibility for making recommendations on campuswide revenue allocations, budget reductions, and systemwide and campus budget assessment methodologies. Provides strategic vision, leadership and executive management oversight of major programs and services to the Campus, Medical Center and off-site facilities that impact substantial operations and resources: Facilities Management, Environmental Health & Safety, Risk Management and Worker's Compensation, Emergency Management. Managing these units includes meeting, discussing, advising, evaluating and engaging the directors and staffs on a daily basis through various means of communication. This position supports the work and outcomes of these units at executive and senior leadership levels of the campus and outside organizations, and negotiates on policies, contracts and overall strategies when appropriate.
Directs a large academic organization or non-academic area with multiple departments involving diverse functions. Develops organizational policies and authorizes their implementation. Provides advice, guidance and assistance to the senior leadership of the organization. Represents the organization in organization-wide and systemwide meetings and discussions. Recognized as an influential leader. Makes final decisions for the organization and ensures achievement of objectives. Erroneous decisions will have a serious impact on the overall success of division or the organization as a whole.
Expert knowledge of financial analysis and reporting techniques; human resources and risk management planning; accounting and payroll. Knowledge of university budget structures, accounting systems and procedures and recharge. Ability to prioritize budget requests and make decisions based on sound judgment and full knowledge of the scope of departmental needs.
Expert skills to work collaboratively and act persuasively in sensitive situations; skills in conflict management techniques. Demonstrated critical and innovative thinking skills. Demonstrated st
UC San Diego is an academic powerhouse and economic engine, recognized as one of the top 8 public universities by U.S. News and World Report. Innovation is central to who we are and what we do. Here, students learn that knowledge isn't just acquired in the classroom - life is their laboratory. UC San Diego's rich academic portfolio includes six undergraduate colleges, five academic divisions and five graduate and professional schools. The university's award-winning scholars are experts at the forefront of their fields with an impressive track record for achieving scientific, medical and technological breakthroughs.