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The Department of Psychiatry and Behavioral Sciences at the University of Washington is the third largest department within the School of Medicine with 285 full-time faculty members, 515 clinical faculty members, and over 200 staff. Department faculty provide clinical services in 5 hospitals, 14 primary care locations, and several outpatient sites in addition to telepsychiatry consultations to more than 150 clinics in Washington and beyond. As the only academic Psychiatry department serving the five state WWAMI region (Washington, Wyoming, Alaska, Montana, Idaho), the Department's highly competitive residency training programs in Psychiatry and Psychology train the next generation of Mental Health Professionals and Researchers. The Department's robust research portfolio totals about $30 million in grants and contracts per year for projects ranging from basic and clinical neurosciences to treatment development, health services research, and population health. The Department is recognized as an international leader in developing, testing, and implementing Collaborative Care, an integrated care model increasingly seen as a solution for population-based mental health care. Other areas of excellence include Addictions, Autism, Services for High Risk Youth, Neurosciences, and Trauma. The Department is also developing innovative new programs in Technology and Mental Health, Global Mental Health, Maternal and Child Mental Health, and Targeted Intervention Development.
The Department of Psychiatry and Behavioral Sciences currently has an outstanding opportunity for a RESEARCH MANAGER.
To manage the development and implementation of interdisciplinary Mobile Health (mHealth) research studies, ensuring the integrity of study design, study protocols, data management, and data analysis. Contribute and oversee the development of new mobile health technologies. Develop feasibility and cost analysis of initial proposals for research studies. Hire, train, and monitor staff on and off-site. Serve as a liaison between research, technical, and clinical teams to successfully build, test, and implement new mHealth programs. Prepare and administer grant submissions, annual renewals, budgets and required progress reports. Disseminate findings through academic and non-academic publications and presentations.
mHealth is part of the Department Psychiatry and Behavioral Science's strategic vision. This is a new program and the individual hired into this role will need to have a significan understanding of strategic vision and implementation as well a program development.
This is a high visbility position for a growing research group in the Department of Psychiatry and Behavioral Sciences, a successful research coordinator will help to support this group (financially and administratively) and enhance the reputation of the Department.
Duties and Responsibilities include:
Study Design 40 %:
Participates with the Principal Investigator, Dror Ben-Zeev, PhD and the co-investigators in the development of study designs, research protocols, questionnaire and data management for research projects.
Maintains updates of study materials protocols.
Assesses feasibility of proposed research studies and prepares analyses of project costs (salaries, equipment, travel, patient reimbursement, administration and overhead, etc.)
Makes recommendations based on assessment of patient availability, data collection requirements, timing, availability of staff, availability of facilities, insurance company restrictions, and previous experience.
Drafts relevant portions of grant applications. Assist the principal investigator in the submission of grant applications, reviewing/editing application text. Also, reviews/edits manuscript submissions on funded projects.
Study Coordination and Compliance Oversight 20%:
Develops working relationships with the medical and administrative staff at collaborating sites (universities, agencies, clinics, hospitals, laboratory, pharmacy, pathology, medical records and administration).
Establishes and coordinates study procedures in adherence to protocol requirements.
Develops and negotiates budgets for procured services such as technology services.
Assures that all Federal guidelines and requirements for use of human study subjects are met.
Trains personnel in procedures for patient accrual.
Conducts training sessions for interviewers and administrative staff covering design, implementation, and management of research studies.
Serves as a liaison with local medical communities, responding to questions or requests for information regarding study participation, informed consent, patient data, and institutional participation in protocol applications.
Works directly with technical teams to develop new technologies. Provides direction for improvement based on quality assurance testing and manages deadlines for deliverables.
Monitors completeness of case accrual and maintain network of professional contacts to facilitate case ascertainment and accomplishment of research objectives.
Monitors patient compliance with research protocols and resolves problems with patients and/or primary clinicians.
Monitors subject participation throughout the study and ensure high participation rates are maintained.
Determines the amount of patient contact needed based on an analysis of each individual participant.
Coordinates with primary physician or co-investigator when problems arise.
Maintains continuing contact with study subjects, clinicians, family members, and other participants to share information and foster study compliance.
Human Subjects Administration and Patient Recruitment 15%:
Prepares and coordinates initial submission and annual renewals for relevant Institutional Review Boards (IRB).
Prepares and submits required progress reports and statistical information.
Meets with auditors and provides required documentation.
Ability to conduct patient recruitment and data gathering. Reviews and assists in scheduling patient enrollment. Reviews medical records.
Ability to consult with potential subjects' primary clinicians to obtain additional medical information and physician approval prior to approaching subjects.
Coordinates initial contact and helps to schedules an intake appointment for patient enrollment.
Ability to meet with patients to assure that they fully understand the purpose, design, risks, and benefits of the research project as outlined in the consent form.
Educates staff and subjects about research procedures.
Oversees the development of new technologies with computer scientists and designers at private and public institutions.
Manages field staff and administrative personnel.
Supervises administrative staff and interviewers responsible for recruiting and following subjects.
Trains new personnel in research procedures and methods.
Delegates appropriate work to support staff with follow up assistance as needed.
Performs and submits reports for annual performance reviews and recommendations for merit increases.
Supervises and monitors overall conduct of the research carried out by nurses and study coordinators at satellite sites.
Database Management 5%:
Oversees data editing and development of new data management tools.
Coordinates all research activities involving data management staff.
Serve as a liaison to statistical analysts and other investigators performing statistical analyses.
Designs and runs basic statistical reports
Grant and Budget Administration 5%:
Participates in development and administration of grant budgets.
Reviews proposed annual budgets, identifies potential problem areas, and recommends changes.
Monitors daily expenditures, ensuring propriety and accuracy of charges and availability of funds.
Authorizes payments for travel, study patient services, and miscellaneous costs.
Reviews monthly reports, and investigates and resolves discrepancies.
Makes budget projections, alerts investigator to budget problems and recommends corrective action to be taken.
Performs other duties as assigned 5%:
| Masters degree in psychology, Public Health, Clinical Social Work or Related field or equivalent |
4-5 years of experience as a research coordinator and strong technical skills.
Highly organized with high attention to detail required.
Takes initiative and able to work well independently.
Understands research procedures for both quantitative and qualitative.
Ability to use data management systems such as spreadsheet software (Excel).
Proficiency in writing for a variety of audiences.
Ability to compile and analyze data.
Strong interpersonal skills & able to work well as a team member.
Experience submitting and maintaining studies with the Institutional Review Board.
Experience working with Data Safety Monitoring Boards.
Able to communicate well with diverse audiences to promote PI and center activities verbally and via promotional materials.
Experience working with a decentralized staff.
Experience with reference software (such as EndNote) preferred.
Experience building and updating website content preferred.
Strong knowledge of research methodology, including study design and data collection methods.
Ability to implement complex research protocols and to supervise data collection at numerous sites.
Skill in the use of computer databases.
Ability to assist in the design of data management systems, coding, and editing data.
Meticulous attention to detail with maintaining the confidentiality of data.
Strong organizational skills and ability to take initiative, balance competing demands, and make judgments and decisions under deadline pressures.
Strong supervisory experience.
Excellent verbal communication, including skill in making presentations.
Excellent interpersonal skills, permitting effective interaction with patients, clinicians, medical staff/administrators and study staff at collaborating sites.
Knowledge of the grant approval and funding process.
Computer database and word processing skills.
Knowledge of basic statistics.
Previous experience overseeing the development of technologies (i.e., websites, internet or native-based applications).
Experience with quality assurance testing of new technical programs