| Location: Binghamton, NY Category: Professional Posted On: Wed Dec 7 2016 Job Description: |
Budget Title: Staff Assistant (SL-2)
Salary: $19,701 (part-time 50%)
The assistant will work with Dr. Jennifer Gillis, Associate Professor of Psychology and Associate Director of the Institute for Child Development (ICD). The assistant will assist Dr. Gillis in the management of teaching, service, and research responsibilities and collaborations with other faculty, departments, and agencies. At all times, the assistant maintains confidentiality and a high degree of discretion. The assistant's office will be at the ICD building on campus, where Dr. Gillis's faculty office is located.
The Administrative Assistant will:
- Assist in exploring new research and teaching partnerships and strengthen on-going relationships/partnerships with carefully selected universities and community agencies.
- Work closely with Dr. Gillis managing day to day faculty responsibilities.
- Work collaboratively in a team environment that will include contact with both ICD and university colleagues by providing support to various projects and initiatives.
- In collaboration with management, handle communications aspects for internal and external customers, in compliance with personal knowledge of office procedure and policy.
- Monitor the department budget, track expenditures, travel reimbursements, revenues and requisitions for purchase orders.
- Monitor and track status of various projects as designated.
- Responsible for communicating with Psychology Undergraduate Advisor on wait-listed courses and assembling the department's annual curricular plan.
- Manage department event planning related to receptions, seminars, presentations, guest speakers, consultants, etc.
- Assist with interpretation of financial balance sheets and with conducting department audits with Microsoft Excel and other software programs.
- Assist with personnel aspects of the ICD including training and directing student work-study employees.
- Complete other duties and projects, as assigned.
- Maintain a clean and safe environment in which child safety is paramount.
- Bachelor's degree
- Ability to maintain confidentiality and a high degree of discretion
- Background or experience in mental health or education settings
- Five or more years of related work experience
- Excellent proofreading skills
- Excellent interpersonal and communication skills
- Proficient in the use of Microsoft Office (Microsoft Word, Microsoft Excel, and Microsoft PowerPoint)