The University of Pittsburgh is seeking an Administrative Assistant who will function in a professional capacity in the PRIDE (Positive Racial Identity Development in Early Education) program and its multiple project components. This person will have administrative responsibilities and decision-making authority in managing a variety of functions for this $1.5 million-dollar program.
Responsibilities include event planning; entering and analyzing data in a variety of software programs; managing contracts and logistics for project activities; managing all project communications; generating travel and business documentation and records; and providing administrative, technical, and project-wide computing support. In collaboration with PRIDE staff, the incumbent will coordinate project events and activities; organize and manage project records; maintain and utilize a database to track grant activity, costs, and outcomes; and generate data for reports to funders. This person will also provide administrative support to all program staff.
Minimum Related Experience Level Required
3-5 years experience
Additional Education and/or Experience Essential to the Position
Five years of experience in an administrative position; knowledge of University Policies and Procedures preferred; extensive computer experience (proficient in Word, Excel, PowerPoint, Publisher and Outlook). Ability to work cooperatively and pleasantly with a variety of constituents. Excellent spelling, grammatical facility, creative sense of design, organizational skills, written and interpersonal skills, basic accounting skills required. Bachelor's degree required; continuing education in computer software preferred.
Child Protection Clearances
The following PA Act 153 clearances and background checks may be required prior to commencement of employment and as a condition of continued employment: PA State Police Criminal Record Check, FBI Criminal Record Check, PA Child Abuse History Clearance.
Scheduled Work Hours
8:30 a.m. - 5:00 p.m.
If Varied Work Schedule, Please Specify
If Part Time, Actual Standard Weekly Hours
The University offers an excellent comprehensive benefits package for all full-time and part-time regular employees including:
Education benefits and a retirement plan with employer match
Group medical insurance, life insurance, and optional vision and dental insurance
Free transit service within Allegheny County for employees of the Oakland campus (Port Authority Transit)
Time off benefits including vacation, sick and personal time
Founded in 1787, the same year the U.S. Constitution was signed, the University of Pittsburgh is one of the oldest institutions of higher education in the United States. One of three state-related research universities in Pennsylvania, Pitt is a member of the Association of American Universities (AAU), which comprises 62 preeminent doctorate-granting research institutions in North America.
Pitt... faculty members have expanded knowledge in the humanities and sciences, earning such prestigious honors as the National Medal of Science, the MacArthur Foundation’s “genius” grant, the Lasker-DeBakey Clinical Medical Research Award, and election to the National Academy of Sciences and the Institute of Medicine. Pitt scientists have defeated polio, unlocked the secrets of DNA, lead the world in organ transplantation, and pioneered TV and heavier-than-air flight, among numerous other accomplishments.
Pitt students have earned Rhodes, Goldwater, Marshall, and Truman Scholarships, among other highly competitive national and international scholarships.
Alumni have pioneered MRI and TV, won Nobel and Pulitzer Prizes, led corporations and universities, served in government and the military, conquered Hollywood and The New York Times bestsellers list, and won Super Bowls and NBA championships.