Department: Admissions, Recruitment & Financial Aid (120800)
College/Division: Academic Affairs
Salary Range: $4,204 - $5,989 per month.
***THIS POSITION IS OPEN UNTIL FILLED***
The basic purpose of this position is to assist the university in retaining and graduating students needing financial assistance through a comprehensive program of financial aid, support services and satisfactory academic progress counseling. Financial Aid program offerings include grants, loans, work-study opportunities and scholarships. In accordance with state and federal regulations, a proactive approach will be used to meet and monitor students' financial need. The position holds specific program area responsibilities related to the California Student Aid Commission's (CSAC) Cal Grant A and B, Chafee, Child Development Grant, National Guard Education Assistance Award Program and the Law Enforcement Personnel Dependents Grant Program (LEPD).
The following examples illustrate typical work activities and are not meant to be all inclusive or restrictive:
Counsel students and families regarding all aspects of financial aid and admissions. Provide guidance counselling on budget and financial planning and finance management. Deal with complex and sensitive issues affecting a student's academic performance and continued eligibility for assistance.
Perform verification consistent with the Federal Verification Guide through review of documents from the IRS, verification worksheets, National Student Loan Data System, Agency certifications, Veteran's Administration , Department of Homeland Security (DHS) and Social Services.
Handle a high volume of student contact in a dynamic environment that requires a high degree of detailed analysis and effective assessment of student financial and developmental needs. Apply highly developed communication and organizational skills, versatility, persuasiveness, imagination, productivity and creativity.
Manage all aspects of the Cal Grant Program. Ensure awards are consistent with the purpose of the program. Monitor student eligibility; review reports specific to Cal Grant eligibility, update student information in the CSAC Web Grants system; work closely with other FA and CSAC staff to ensure timely reconciliation of Cal Grant payments; ensure compliance with state rules and regulations, verification and timely reporting of data to CSAC; Prepare for CSAC audits, consult with CSAC auditors as requested. Independently develop comprehensive written materials on the state funded program for students, staff, faculty and administrators; Develop and implement innovative strategies for encouraging Cal Grant Program participation. Establish and maintain effective and cooperative relationships as it relates to the Cal Grant Programs.
Complete required student reporting for other CSAC programs such as Chafee, Child Development Grant, National Guard Education Assistance Award Program and the Law Enforcement Personnel Dependents Grant Program (LEPD). Coordinate with the FA Scholarship Coordinator to ensure timely response to CSAC reporting requirements and release of aid for these programs.
NOTE: To view the full position description including all the Duties and Responsibilities click here
Minimum Qualifications (Staff Only):
EDUCATION AND EXPERIENCE: Bachelor's degree and five years of professional experience in one of the student services program areas or in a related field; OR a Master's degree and four years of experience.
LICENSES, CERTIFICATES, DEGREES, CREDENTIALS: Possession of a valid driver's license or the ability to obtain by date of hire.
General knowledge of the principles, practices and trends of the Student Services field as well as general knowledge of the policies, procedures and practices of Federal, State and institutional Financial Aid programs.
Ability to analyze complex situations accurately and adopt effective courses of action.
Ability to determine appropriate courses of action and proper techniques to utilize while engaged with individuals in personal interactions of an argumentative or sensitive nature.
Ability to interpret and evaluate descriptions and explanations of problems brought forward by individuals or student organizations, analyze and define the problem, draw valid conclusions and project consequences of various alternative courses of action.
Ability to carry out a variety of professionally complex assignments without detailed instructions.
Ability to advise students individually and in groups on complex student-related matters.
General knowledge of individual counseling techniques.
Working knowledge of research and interview techniques.
Thorough knowledge of the principles of individual and group behavior.
Ability to use initiative and resourcefulness in planning work assignments and in implementing long-range program improvements.
Ability to reason logically; collect, compile, analyze and evaluate data and make verbal or written presentations based on these data.
Demonstrated ability to make decisions and carry through actions having implications with regard to other program or service areas.
Ability to initiate, establish, and foster communication and teamwork by maintaining a positive, cooperative, productive work atmosphere in and outside the University with the ability to establish and maintain effective working relationships within a diverse population and with those from various cultural backgrounds.
Ability to recognize multicultural, multisexed and multi?aged value systems and work accordingly
Excellent organizational and time management skills with the ability to set own priorities to coordinate multiple assignments with fluctuating and time-sensitive deadlines.
Ability to interpret, communicate and apply policies and procedures.
Demonstrated ability to maintain highly confidential information utilizing tact and discretion when dealing with sensitive and confidential information.
Proven ability to work in a team environment with a positive, professional attitude.
Working knowledge of, or ability to quickly learn, University infrastructure, policies and procedures.
Experience with MS Word, Excel, PeopleSoft, and PowerPoint.
Working knowledge of university-wide student services programs.
Experience with college level students.
Experience with financial aid grants, scholarships, loans and work-study programs.
***THIS POSITION IS OPEN UNTIL FILLED***
Must be able to work variable hours to provide coverage for the needs of the office.
This position classification has been defined as 'Exempt' and is not subject to the overtime provisions of the fair Labor Standards Act (FLSA).
The person holding this position is considered a 'mandated reporter' under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in CSU Executive Order 1083 as a condition of employment.
Must be willing to travel and attend training programs off-site for occasional professional development.
Must be able to work additional hours and adjust working hours to meet special needs of the position.
May be required to complete a Supplemental Employment Application Questionnaire, which contains questions pertaining to conviction history, and submit it when requested by Cal Poly. This disclosure is confidential and will not necessarily preclude applicants from employment.
Retired CalPERS members selected for this vacancy must request and be approved for reinstatement from retirement prior to the start date. Employment of retired CalPERS members will typically be for 90 days or less and must be for work requiring specialized skills or for a bona fide emergency to prevent stoppage of business.
A background check (including a criminal records check) must be completed satisfactorily before any candidate can be offered a position with the CSU. Failure to satisfactorily complete the background check may affect the application status of applicants or continued employment of current CSU employees who apply for the position.
Please note: Current employees who are offered positions on campus will be required to undergo a background check for any position where a background check is required by law or that Cal Poly has designated as sensitive. Sensitive positions are those requiring heightened scrutiny of individuals holding the position based on potential for harm to children, concerns for the safety and security of people, animals, or property, or heightened risk of financial loss to Cal Poly or individuals in the university community.
About Us Cal Poly is a nationally ranked, four-year, comprehensive public university. Founded in 1901, the 6,000-acre campus is nestled in the foothills of San Luis Obispo, along California's scenic central coast and midway between Los Angeles and San Francisco. With a budget of $168.5 million, the university has a student enrollment exceeding 17,000 students and employs more than 2,000 faculty and staff members. Cal Poly is part of the 23-campus California State University system.
At California Polytechnic State University, San Luis Obispo, we believe that cultivating an environment that embraces and promotes diversity is fundamental to the success of our students, our employees and our community. Bringing people together from different backgrounds, experiences and value systems fosters the innovative and creative thinking that exemplifies Cal Poly's values of free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility.
Cal Poly's commitment to diversity informs our efforts in recruitment, hiring and retention. California Polytechnic State University is an affirmative action/equal opportunity employer.
Copyright 2017 Jobelephant.com Inc. All rights reserved.
About California Polytechnic State University, San Luis Obispo
Cal Poly is a nationally ranked, four-year, comprehensive public university, with approximately 17,500 undergraduate, 120 post-baccalaureate, and 900 graduate students. The Cal Poly community fosters teaching, scholarship, and service in a learn-by-doing environment where students, staff, and faculty are partners in discovery. Cal Poly has built an exemplary reputation on its learn-by-doing approa...ch to the preparation of undergraduate and graduate students. It is a distinctive learning community offering academically focused students a hands-on educational experience that prepares them for today's scientific and technical world. Cal Poly provides a balanced education in the arts, sciences, and technology, while encouraging cross-disciplinary and co-curricular experiences. U.S. News and World Report has ranked Cal Poly #1 among public master's universities in the western United States for 24 consecutive years. The University values free inquiry, cultural and intellectual diversity, mutual respect, civic engagement, and social and environmental responsibility. As a campus, we welcome and nurture a rich array of different perspectives, ideas and cultures. We encourage international and multi-cultural education in order to prepare students for successful participation and competition in a diverse world and a global workforce. We believe that diversity of our students, faculty, and staff enlivens and enriches Cal Poly’s educational environment.